Nonprofit Administrative & Fundraising Assistant

Donna Lexa Art Centers; Waukesha (WI); On-site; USD 21,000 - 23,000; Part time

Job summary

Donna Lexa Art Centers seeks an Administrative and Business Assistant to support billing, bookkeeping, and general office operations at our Wisconsin location. You will handle invoices, donor communications, event logistics, reception duties, and data management, working with the Executive Director and fundraising team.

This part-time role offers 25–30 hours weekly, $15–$17/hour, training provided for QuickBooks and a collaborative nonprofit environment.

Qualifications

• Strong computer literacy with Word, Excel, and Outlook.
• QuickBooks experience preferred but not required; training provided.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Ability to work independently and in a team.
• Ability to engage respectfully with individuals from diverse backgrounds, including adults with disabilities.

Responsibilities

• Manage accounts receivable and payable; prepare invoices.
• Reconcile monthly bank statements and credit card transactions.
• Process donations and donor receipts.
• Office administration: reception, supplies, mail, and records.
• Support Executive Director and fundraising activities.
• Plan and assist with fundraising and events.
• Host at events and assist with attendee check-in.

Skills

Computer literacy

Microsoft Office

QuickBooks (pref)

Organization

Written & Verbal

Multitasking

Initiative

Diversity awareness

Tools

QuickBooks

Job description

Donna Lexa Art Centers seeks an Administrative and Business Assistant to support billing, bookkeeping, and general office operations at our Wisconsin location. You will handle invoices, donor communications, event logistics, reception duties, and data management, working with the Executive Director and fundraising team.

This part-time role offers 25–30 hours weekly, $15–$17/hour, training provided for QuickBooks and a collaborative nonprofit environment.