Nonprofit Administrative & Donor Relations Coordinator

WIN Warehouse; St. Louis (MO); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation leave

403(b) retirement plan with company 4%

Job summary

WIN Warehouse is seeking an Administrative Coordinator to manage donor communications, membership applications, and financial processes. You will act as the first contact for nonprofit members, donors and vendors, directing them to the appropriate staff and services.

You will oversee in-kind donations with prompt acknowledgment, handle AR/AP tasks, and support showroom operations, keeping files, stock and reports up to date. A strong service mindset and teamwork are essential.

Qualifications

• At least 2 years with customer service related or customer-facing experience.
• Excellent written and verbal communication and interpersonal skills.
• Ability to maintain confidentiality of proprietary data or personal information.

Responsibilities

• Receive incoming calls and in-person visitors.
• Generate letters of acknowledgment for corporate donors.
• Process applications for membership from non-profit organizations.
• Maintain files and correspondence in accordance with policy.
• Process Accounts Receivable and Accounts Payable payments.
• Provide superior service locating and obtaining donations in showroom.
• Keep office supplies stocked and monitor budget.
• Keep showroom stocked, neat, and organized.
• Run various reports and improve administrative systems.
• Work with president and staff to support operations.

Skills

Communication skills

Customer service

Microsoft Word

Excel

Organization

Multitasking

Confidentiality

Learn new systems

Team collaboration

Showroom service

Tools

Microsoft Word

Excel

Google Tools

Job description

WIN Warehouse is seeking an Administrative Coordinator to manage donor communications, membership applications, and financial processes. You will act as the first contact for nonprofit members, donors and vendors, directing them to the appropriate staff and services.

You will oversee in-kind donations with prompt acknowledgment, handle AR/AP tasks, and support showroom operations, keeping files, stock and reports up to date. A strong service mindset and teamwork are essential.