Nonprofit Administrative Assistant & Coordinator

communityoptions; Lawrence Township (NJ); On-site; USD 25,000 - 36,000; Full time

Job summary

Community Options, Inc. is seeking an Administrative Assistant to join our Mercer, NJ team.

The role provides administrative and secretarial support, including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and contributing to special projects. The successful candidate will have a high school diploma or GED, at least two years of administrative experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• Two years of related administrative experience.
• Valid driver\'s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Ability to type 50+ words per minute.
• Excellent verbal and written communication skills.
• Independent judgment to plan, prioritize, and organize diversified workload.
• Time management and prioritization skills.
• Ability to handle confidential information.
• Ability to work independently and in a team.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to staff.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Retrieve information from files when needed.
• Maintain daily and monthly schedules for staff.
• Organize and prioritize large volumes of information and calls.
• Respond to requests for information.
• Complete typing and copying as needed for management staff.
• Open, sort, and distribute mail.
• Maintain a neat and orderly office and reception area.
• Work independently and within a team on special projects.
• May be required to take mail to the post office using own vehicle.
• Maintain conference room usage log.
• Check fax machine and distribute faxes to appropriate staff.
• Additional tasks and responsibilities may be assigned.
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation

Skills

Interpersonal skills

Verbal and written communication

Time management

Prioritize workload

Typing 50+ wpm

Confidentiality handling

Independent judgment

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is seeking an Administrative Assistant to join our Mercer, NJ team.

The role provides administrative and secretarial support, including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and contributing to special projects. The successful candidate will have a high school diploma or GED, at least two years of administrative experience, and proficiency with Microsoft Office.