Nonprofit Accounts Payable Specialist

YMCA of Silicon Valley; San Jose (CA); Hybrid; USD 48,000 - 55,000; Full time

Job summary

YMCA of Silicon Valley is seeking an Accounts Payable Specialist for the Association Office in San Jose. You will process invoices, coordinate payments, and maintain AP records across branches, ensuring accuracy and timely processing.

You will support monthly and year-end close, provide AP reports to leadership, and assist with audits and IRS-related filings while upholding nonprofit accounting standards.

Qualifications

• Associate's degree preferred or equivalent experience.
• Two years' experience with accounts payable systems and general ledger.
• Experience working independently with minimal supervision.
• Proficient in Excel, Word, Outlook and Teams; strong spreadsheets and word processing.

Responsibilities

• Process invoices for payment and audit check requests and POs.
• Input vendor and expense data in AP system and reconcile issues.
• Coordinate AP check runs and maintain AP files and ledgers.
• Balance AP GL at month end and maintain W-9s for vendors.
• Support monthly/year-end close and provide AP analysis to leadership.
• Assist with audits, Form 990 filings, and internal controls.

Skills

Accounts payable

General ledger

Microsoft Excel

Microsoft Word

Communication skills

Education

Associate degree

Tools

Microsoft Excel

Microsoft Word

Outlook

Teams

Job description

YMCA of Silicon Valley is seeking an Accounts Payable Specialist for the Association Office in San Jose. You will process invoices, coordinate payments, and maintain AP records across branches, ensuring accuracy and timely processing.

You will support monthly and year-end close, provide AP reports to leadership, and assist with audits and IRS-related filings while upholding nonprofit accounting standards.