Night Shift Office Clerk & Admin Support

County of El Paso, Texas; Town of Texas (WI); On-site; USD 32,000 - 46,000; Full time

Job summary

The County of El Paso, Texas seeks an Office Assistant to perform general clerical tasks for a county office. The position operates a midnight shift from 12:00 a.m. to 8:00 a.m.

Responsibilities include document preparation, greeting the public, data entry, filing, and routine payroll-related duties. Minimum requirements are a high school diploma or equivalent and at least one year of office/secretarial/customer service experience; bilingual ability may be required.

Qualifications

• High school diploma or equivalent and one year of office/secretarial/customer service experience.
• Or an equivalent combination of experience and training.
• May require Deputy Clerk deputizing; may require AOP certification.
• May require or obtain by date of hire a valid driver's license with acceptable driving record.
• A personal smart device is required by the hire start date.
• Bilingual in Spanish may be required depending on area of assignment.
• Typing speed of 45 words per minute.
• Pass a background investigation.

Responsibilities

• Essential duties include preparing routine documents and correspondence for review and approval; use of personal copier; prepare agendas and informational materials.
• Greets and assists county personnel, officials and the public in person and over the telephone; exercises proper telephone etiquette.
• Reviews and enters data; maintains records and files; databases and record-keeping sources.
• Performs a variety of clerical duties; maintain inventory; schedule meetings; prepare payroll documents; handle document conveyance.
• Receives and sorts mail and communications; ensure confidentiality and proper delivery.
• Maintains confidentiality; reports equipment maintenance needs; substitutes during temporary absences; provides excellent customer service and teamwork.
• Creates a high-quality work culture through training and mentoring; participates in safety-related training and skills development.
• Performs other related duties; maintains a safe and healthy workplace.
• As part of disaster response, may be designated as Disaster Service Worker and perform emergency duties.
• Depending on area assigned: electronic filing; assist attorneys; pull dockets; scans; redacts information; secure signatures; verify applications.

Skills

Word processing

Data entry

Cashier

Office clerical

Communication

Mathematical calculations

Software applications

Education

High school diploma or equivalent with 1 year office/secretarial/customer service experience

Job description

The County of El Paso, Texas seeks an Office Assistant to perform general clerical tasks for a county office. The position operates a midnight shift from 12:00 a.m. to 8:00 a.m.

Responsibilities include document preparation, greeting the public, data entry, filing, and routine payroll-related duties. Minimum requirements are a high school diploma or equivalent and at least one year of office/secretarial/customer service experience; bilingual ability may be required.