Administrative & Records Specialist

County-of-El-Paso,-T; El Paso (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

County of El Paso Administrative Specialist position involves providing clerical and cashier support to a county office. Duties include data entry, filing, answering inquiries by phone, email, or in person, and maintaining confidential records.

The role requires a high school diploma, possible bilingual Spanish, and knowledge of Odyssey case management; candidates must manage meetings, prepare reports, and balance cash. Training and confidentiality are emphasized.

Qualifications

• High school diploma or equivalent and two years of office/secretarial experience, with six months cashier or customer service experience.
• Depending on area assigned: 12 credit hours in Criminal Justice or Business Administration and 1 year of office/secretarial experience.
• May require bilingual in Spanish and typing speed of 45 words per minute.

Responsibilities

• Performs administrative and clerical tasks, data entry and maintains files and records.
• May serve as initial contact by phone, email, or in person for inquiries or complaints and provide referrals.
• Gathers, organizes, and summarizes information for reports and special projects.
• Trains on processes and maintains confidentiality.
• Processes registrations, verifies information, and handles voter registrations where applicable.
• Operates switchboard and directs calls; translates as necessary.
• Attends meetings, takes notes/minutes, and assists with scheduling and calendars.
• Maintains supply inventories and coordinates travel arrangements when required.

Skills

Office administration

Cashiering

Customer service

Data entry

Spanish bilingual

Typing 45 wpm

Confidential records

Education

High school diploma or equivalent

12 credit hours in Criminal Justice or Business Administration

Tools

Odyssey case management system

Personal computer

Job description

County of El Paso Administrative Specialist position involves providing clerical and cashier support to a county office. Duties include data entry, filing, answering inquiries by phone, email, or in person, and maintaining confidential records.

The role requires a high school diploma, possible bilingual Spanish, and knowledge of Odyssey case management; candidates must manage meetings, prepare reports, and balance cash. Training and confidentiality are emphasized.