Night Shift Assistant Shipping Administrator

Singer Equipment Company, Inc; Elverson (Chester County); On-site; USD 22,000 - 28,000; Full time

Job summary

Singer Equipment Company, a leading food service and equipment distributor, is seeking a Night Shift Assistant Shipping Administrator to assist with warehouse nightly operations. The role involves preparing documents, processing invoices, POD research, and end-of-month close tasks, while maintaining daily reporting and effective communication across teams.

Successful candidates will be detail oriented, proficient in Excel/Word/Outlook, and capable of multi-tasking in a fast-paced warehouse

Qualifications

• Proficient with Excel, Word, Outlook.
• Excellent communication skills via calls and emails.
• Ability to multi-task and stay organized.
• Detail oriented with strong organizational skills.

Responsibilities

• Prepare order documents for Night Warehouse Operations.
• Scan previous days delivery invoices into the system.
• Research proof of delivery (POD) documents upon request.
• Handle month end close processes (last day of the month).
• Invoices orders through the internal system.
• Communicate information clearly to all levels of the organization.

Skills

Excel

Word

Outlook

Communication

Multi-tasking

Detail oriented

Education

High School Diploma or GED

Job description

OVERVIEW

Singer Equipment Company, a leading food service and equipment distributor, is seeking a Night Shift Assistant Shipping Administrator. The Night Shift Assistant Shipping Administrator will be responsible for a variety of clerical tasks to aid management with the daily operations of the warehouse on nightshift.

ESSENTIAL FUNCTIONS

• Preparing order documents for Night Warehouse Operations
• Scanning previous days delivery invoices into the system
• Researching proof of delivery (POD) documents upon request
• Month end close processes (last day of the month)
• Invoicing orders through the internal system
• Clearly and efficiently communicate information to all levels within the organization
• Field phone calls throughout the shift
• Maintain daily warehouse reporting
• Other administrative duties as assigned

MINIMUM QUALIFICATIONS

• Excellent communication skills (via calls and emails)
• Proficient with Excel, Word, Outlook
• Ability to multi-task
• Detail oriented and ability to effectively organize tasks
• High School Diploma or GED required

Monday – 6:30PM – 5:00AM

Tuesday-Thursday; 7:00PM – 5:30AM