New Hire Onboarding & Compliance Specialist

Mount Sinai Health System; New York (NY); On-site; USD 66,000 - 68,000; Full time

Job summary

The Mount Sinai Health System is seeking an Onboarding Specialist I to manage the full-cycle pre-employment onboarding for final selected candidates and deliver exceptional service to new hires. Responsibilities include collecting background information, ensuring compliance, coordinating with vendors and recruiters, and maintaining accurate records to support a seamless onboarding experience.

This role emphasizes attention to documentation accuracy, timely updates to hiring managers, and

Qualifications

• Bachelors Degree preferred or equivalent related experience and education.
• 6 months of Recruitment and Staffing experience on-boarding new hires.

Responsibilities

• Manages the receipt of all required documents from potential new hires such as employment applications, educational documents, references, resumes, disclosure and consent forms, certificates of disposition, licenses, certifications and PSVs related to background checks.
• Analyzes data from the submitted applications to ensure completion and accuracy prior to releasing to background screening company.
• Partners with Recruiters and advises on falsification of records or disqualification of employment leading to rescinding offers.
• Maintains/updates demographics and schedule EHS appointment for new employee physicals and drug screens.
• Ensures candidate licensure/certifications are current and up-to-date. Determines legitimacy of documentation submitted by the candidate to ensure eligibility for employment.
• Communicates with Background Vendor Investigators when background check reports are still pending, and makes inquiries regarding the reasons for delays and alerts.
• Communicates with International Personnel Staff for verification of International Employees clearance status.
• Responds to Hiring Managers and Prospective New Hires with updates of employment status.
• Ensures compliance with standard onboarding practices and procedures.
• Performs other related duties as required.

Skills

Customer service

Education

Bachelor's Degree or equivalent

Job description

The Mount Sinai Health System is seeking an Onboarding Specialist I to manage the full-cycle pre-employment onboarding for final selected candidates and deliver exceptional service to new hires. Responsibilities include collecting background information, ensuring compliance, coordinating with vendors and recruiters, and maintaining accurate records to support a seamless onboarding experience.

This role emphasizes attention to documentation accuracy, timely updates to hiring managers, and