Neonatology Admin Specialist: Scheduling & Docs

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 40,000 - 56,000; Full time

Job summary

Penn Medicine is seeking a Staff Assistant in the Neonatology department to provide extensive administrative support to the faculty and staff at the Hospital of the University of Pennsylvania. You will handle complex scheduling, correspondence, and document preparation, ensuring patient confidentiality and efficiency in a fast-paced clinical environment.

Working with MDs and NPs, you will coordinate meetings, assist with transcripts using EPIC, arrange travel, and maintain calendars.

Qualifications

• HS Diploma or GED is required.
• Minimum 5 years of administrative work experience.
• Bachelor's degree may substitute with at least 2 years of administrative experience.
• Strong organizational and communication skills.

Responsibilities

• Provide extensive and complex administrative support to the faculty.
• Coordinate transcription using EPIC.
• Track the timely return of completed documents.
• Print letters on letterhead and retrieve signatures from physicians.
• Organize and arrange schedules for faculty.
• Work with MDs and NPs to create and maintain current schedule templates.
• Schedule interviews for the Fellowship Program.

Skills

Administrative support

Calendar management

Telephone handling

Communication

Education

HS Diploma/GED

Bachelor's degree + admin experience

Tools

EPIC transcription

Office suite

Job description

Penn Medicine is seeking a Staff Assistant in the Neonatology department to provide extensive administrative support to the faculty and staff at the Hospital of the University of Pennsylvania. You will handle complex scheduling, correspondence, and document preparation, ensuring patient confidentiality and efficiency in a fast-paced clinical environment.

Working with MDs and NPs, you will coordinate meetings, assist with transcripts using EPIC, arrange travel, and maintain calendars.