Administrative Assistant I

Penn Medicine; East Petersburg (Lancaster County); On-site; USD 21,000 - 30,000; Part time

Job summary

Penn Medicine is hiring a part-time Administrative Assistant for the Nursing Admin - Primary Care department located at 1097 Commercial Avenue. The role provides administrative support to department directors and physicians, with scheduling, correspondence, and meeting coordination as core duties.

The ideal candidate has a HS Diploma and at least 1 year of direct administrative experience, plus strong MS Office and communication skills.

Qualifications

• HS Diploma/GED required.
• 1+ years' experience providing direct administrative support (required).
• Proficient in Microsoft Office and strong communication skills.

Responsibilities

• Coordinates schedules and calendars by arranging meetings, appointments and travel.
• Prepares correspondence, memos and presentations; proofs materials.
• Attends meetings, takes minutes and distributes materials.
• Answers and screens calls; directs inquiries to appropriate staff.
• Manages department equipment, supplies and office space.
• Maintains data in prescribed systems and updates records.
• Tracks workflows to ensure timely completion of tasks.
• Provides back-up to other support staff in a team environment.

Skills

Administrative support

Microsoft Office

Communication

English grammar

Education

HS Diploma

Job description

DescriptionPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

DescriptionPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Location: Commercial Avenue- 1097 Commercial Avenue Department: Nursing Admin - Primary Care Hours: Part-Time, 20+ hours per week, schedule depends on operations needs/flexible Summary: Provides administrative and office support to a department, director(s) and/or physician(s).

Accountabilities:

• Coordinates schedules and calendars by arranging meetings, appointments and travel arrangements. Uses independent judgment in managing calendar. Consults manager regarding conflicting priorities.
• Composes correspondence, memos and presentations. Types, formats, and proofreads a variety of materials.
• Attends meetings, take minutes, and distributes materials when directed.
• Answers and screens internal and external calls and visits to determine the urgency of the situation. Suggests appropriate referrals or informs direct report/team.
• Manages department equipment, supplies and office space.
• Organizes, maintains and updates as needed. Inputs and maintains data in prescribed systems.
• Coordinates and tracks workflows and projects through the department and/or organization to ensure paperwork is complete and follow-up services are provided in a timely fashion.
• Sorts and distributes mail and other communication to appropriate recipients. Coordinates information within team/department.
• Provides back-up to other support staff as needed, while working in a team environment in a way that is professional, cohesive and respectful.
• For APP Provider Administration Only - Provide Administrative Support to Advanced Practice Student Rotations, Advanced Practice Onboarding Standardization, and the Primary Care APOP Program.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
• Other duties as assigned to support the unit, department, entity, and health system organization.

Education/Experience:

• H.S. Diploma/GED (required)
• 1+ years' experience providing direct administrative support (required)

Skills and Abilities:

• Excellent computer skills including Microsoft Office Products.
• Excellent communication and interpersonal skills.
• Thorough knowledge of English grammar, spelling and punctuation.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.