Navy Admin & Records Specialist

Akima; Panama City (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive pay

Retirement options

Job summary

Five Rivers Analytics, an Akima company, seeks a Clerical Support Specialist to perform mid-level clerical and administrative tasks for NSWC PCD offices. The role requires independence, accuracy, and familiarity with Navy correspondence standards, supporting multiple office functions while ensuring compliant workflows.

Responsibilities include receptionist duties, document formatting, meeting coordination, minutes, and budget preparation, with an emphasis on handling sensitive information and

Qualifications

• US Citizen with active Interim Secret clearance or higher.
• High school diploma required; associate degree preferred.
• 2–3 years clerical or administrative experience.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

Skills

MS Office Suite

PII handling

Document formatting

Time management

Education

High School Diploma

Associate Degree

Job description

Five Rivers Analytics, an Akima company, seeks a Clerical Support Specialist to perform mid-level clerical and administrative tasks for NSWC PCD offices. The role requires independence, accuracy, and familiarity with Navy correspondence standards, supporting multiple office functions while ensuring compliant workflows.

Responsibilities include receptionist duties, document formatting, meeting coordination, minutes, and budget preparation, with an emphasis on handling sensitive information and