National Training Center Administrative Assistant

Oglebay; West Virginia; On-site; USD 18,000 - 21,000; Part time

Job summary

Oglebay Park is seeking a part-time National Training Center Administrative Assistant in Wheeling, WV. The role supports the continuing education department with data entry, registrations, and classroom materials, while coordinating school-related activities.

The position requires a high school diploma or GED, 6 months to 1 year of related experience, and strong skills in Word, Excel, Access, and Outlook, plus excellent organizational and telephone abilities.

Qualifications

• High School diploma or GED or equivalent.
• Six months to one-year related experience and/or training.
• Willingness to perform data entry and administrative tasks.

Responsibilities

• Provide support to the continuing education department and staff.
• Enter data for school packets, registrations, and handouts.
• Manage room blocks and report to NTC Director.
• Book registrations and enter reservations in Versa, Sales & Catering.
• Process student payments, issue receipts, and handle tax exemptions.
• Order supplies and maintain office equipment.
• Assist with on-site registration and event facilitation.
• Maintain courteous guest relations and handle inquiries.

Skills

Organizational skills

Telephone skills

Data entry

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

National Training Center Administrative Assistant

Part-Time Oglebay Park, Wheeling, WV, US 1 Attachments

4 days ago Requisition ID: 1960

Salary Range: $13.00 To $15.00 Hourly

To offer support to the continuing education departmentand it’s staff with data entry, in the preparation of National Training Centerschool items such as student information packets, registration materials, classroom handouts and implementing school functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned.

• Excellent organizational skills
• Competent computer skills including but not limited to: Microsoft Word, Access, Excel and Microsoft Outlook.
• Excellent telephone skills, essential in dealing with daily inquiries about the individual schools such as registration fees, travel arrangements and hotel accommodations
• Keep track of all room blocks for each school and report information to NTC Director
• Book registrations/reservations for all schools entering the reservation into Versa & Sales & Caterin
• Complete all school’s student payments, post check and invoice for all purchase orders, send confirmation letters, send deposit receipts, handle all parts of tax exemption forms, remove taxes from rooms, etc. Handles all cancellations and credits
• Completes tent cards, beverage tickets and orders name badges for all school’s
• Orders all supplies for the NTC Office and schools: ex: lanyards, plaques, certificates, paper, etc.
• Develop a positive working relationship with all other departments and divisions of the Wheeling Park Commission and supports upper-level management decisions and guidelines
• On-site for all school’s registrationand facilitation.
• Works flexible schedule including weekends, evenings and holidaysas needed.
• Complete appropriate trainings listed on the human resources Training Matrix
• Adhere to Wheeling Park Commission’s safety rules and policy; refer any and all safety concerns to department manager, safety committee or human resources
• Interact with the public with a cheerful and positive attitude, solve guest problems and complaints in a proper manner, and maintain harmonious working relationships with fellow employees

EDUCATION and/or EXPERIENCE

High School diploma or general education degree (GED); or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Attachments (1)

Job Description - NTC Administrative Assistant.docx