Executive Assistant, National Programming & Artist Relations

iHeartMedia; Glenmont (NY); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid vacation and sick time

401K plan

Employee Assistance Program

Job summary

iHeartMedia in New York, NY is seeking an Administrative Assistant to support scheduling, expense processing, and industry-facing event recaps for the National Programming Group and Artist Relations Executives.

You will manage calendars, arrange travel, draft updates, assemble reports, and help prepare for multi-format summits and campaigns while maintaining confidentiality and professionalism.

Qualifications

• Excellent written and verbal communication with a professional demeanor.
• Experience supporting senior executives in entertainment or media preferred.
• Ability to manage sensitive information and complex schedules.

Responsibilities

• Schedule label/management and internal meetings; maintain calendars.
• Coordinate travel; process expenses for executives.
• Prepare weekly updates, industry recaps, and event materials.
• Maintain industry contact database and support artist campaigns.

Skills

Attention to detail

Time management

Calendar management

Communication skills

Prioritization

Multitasking

MS 365 proficiency

Education

Bachelor's degree preferred

Tools

Microsoft 365

Outlook

Canva

Job description

iHeartMedia, the number one audio company in America, reaches 90% of Americans every month - a monthly audience that s twice the size of any other audio company - almost three times the size of the largest TV network - and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have: More #1 rated markets than the next two largest radio companies combined; We’re the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix; iHeart is the home of many of the country’s most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America; We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour; iHeartRadio is the #1 streaming radio digital service in America; Our social media footprint is 7 times larger than the next largest audio service; and We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we’re able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option. Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:

Administrative assistance with scheduling meetings, expenses, drafting industry facing event and artist program recaps.

What You’ll Do:

Reports to SVP of Artist Relations. Schedules label/ management and internal meetings, maintains calendars, coordinates travel arrangements and processes expenses on behalf of National Programming Group and Artist Relations Executives. Assists with multi-format Music Summit preparation and management including: creating save the dates, label scheduling, distributing invites, and coordinating label presentations. Maintain Artist Relations program trackers including Audio campaigns, AIPs, World Premieres, On the Verge, Takeover Hours, etc. Assembles year-end department impact report. Manages industry contact database on behalf of iHeart. Assists with talent asset outreach as needed. Collects assets and distributes across iHeart and partnering platforms to aid in building out creative in support of national programs and events. Provide detailed recaps for labels following execution of content launches and extended marketing plans. Develop artist profile pitches for clients as needed. Assists with prepping weekly updates, newsletters, industry facing recaps. Assist with creation of supportive promotional materials for artist campaigns as needed. Calculates valuations for all national contesting, editorial features, and social promotions. Manage On The Verge and Titanium Award processes inclusive of identifying artists to be recognized, submitting requests to have the Awards made, draft and send communication on behalf of iHeart team, coordinate messaging across depts (programming, PR, etc). Follow up with each artist’s camp to ensure social support. Assist with original content shoots as needed. Assists with pulling social links around tentpole events. Drafts, distributes and orchestrates industry VIP invites and fulfillment at Tentpole Events. Represent iHeartRadio National Artist Relations team at local shows and artist showcases Manage Dept Internship Program.

What You’ll Need:

Exceptional attention to detail with the ability to manage sensitive information, complex schedules, and high-volume communications with accuracy. Proven ability to multitask and effectively prioritize competing demands in a fast-paced, deadline-driven environment. Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems. Excellent written and verbal communication skills, with a professional and polished demeanor when interacting with artists, management teams, executives, and external partners. Demonstrated professionalism and poise in working with artists, talent representatives, and senior industry stakeholders. Ability to handle sensitive talent and executive relationships with discretion, diplomacy, and confidentiality. Demonstrated experience supporting senior-level executives, preferably within entertainment, music, media, or a related industry. Strong relationship building skills and a customer-service mindset, with the ability to work effectively across all levels of an organization. High proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), Canva and calendar management tools. Ability to adapt quickly to changing priorities and remain calm under pressure. Bachelor's degree or equivalent relevant work experience preferred.

What You’ll Bring:

Respect for others and a strong belief that others should do this in return Subject matter expertise to conceive and communicate original ideas A growth mindset with knowledge sharing and mentorship within the team Open communication about a variety of complex ideas to encourage a broad point of view and build a team consensus Strong desire for collaboration between teams Ability to work independently with minimal supervision Commitment to continuous process improvement for overall team effectiveness Advanced problem solving techniques.

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data. $27.20 - $34.00

Location:

New York, NY: 125 West 55th Street, 10019

Position Type:

Regular Time Type: Full time

Pay Type:

Hourly

Benefits:

iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

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