National Event Sponsorship Coordinator

Niceboard; New York (NY); On-site; USD 29,000 - 36,000; Full time

Job summary

iHeartMedia is seeking a National Event Sponsorship Coordinator to support communication, fulfillment, reporting, and execution of national events. You will liaise across departments, manage data, seating, and experience allocations for multiple divisions, and help build and traffic the event system.

You will work closely with Client Success and Sales teams, engaging with sponsors and VIPs, and travel to venues including NY venues and out-of-state tentpoles when required.

Qualifications

• 1-2+ years of special events and/or travel & fulfillment experience.
• Proficient in Microsoft Office and Google Workspace; Salesforce a plus.
• Effective written and verbal communication skills.
• High level of professionalism; experience with executives a plus.
• Organized, detail-oriented, can handle multiple tasks at once, and meet tight deadlines.
• Problem solver and solution oriented; adaptable to fast-paced environments.
• Excellent interpersonal skills and teamwork.

Responsibilities

• Assist with communication, fulfillment, reporting, and execution of national events.
• Coordinate across sales, creative, and programming teams.
• Enter data, manage seating assignments, and track experience allocations.
• Traffic creative assets and support event system build-out.
• Create briefing documents for executives prior to events.
• Collaborate with Client Success & Sales and support top clients and sponsors.
• Work on-site at concerts and meetings; travel to out-of-state events as needed.

Skills

Event coordination

Communication

Professionalism

Organization

Attention to detail

Team collaboration

Time management

Problem solving

Adaptability

Tools

Salesforce

Microsoft Office

Google Workspace

Job description

About the job

iHeartMedia

Current employees and contingent workers click here to apply and search by the Job Posting Title.

The audio revolution is here – and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company – almost three times the size of the largest TV network – and almost 4 times the size of the largest ad-supported music streaming service.

Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve – and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you’re excited about this role but don’t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:

iHeartMedia's National Programming Group has a position open within the National Entertainment + Events Team. The National Event Sponsorship Coordinator is an integral part of this department assisting with the communication, fulfillment, reporting, and execution of iHeart's national events (tentpole concerts, national consumer and b2b events, theater shows, conferences, and meetings).

What You'll Do:

• Report to Senior Vice President, Live Events and Entertainment, and the Senior Director of Sponsorship
• Liaise across multiple departments within the company (sales, creative, programming, etc.).
• Handle data entry, reporting, seating assignments, and experience allocations for multiple divisions across all events.
• Traffic creative and assist with the event system build-out & management.
• Create briefing documents for executives prior to events.
• Work closely with Client Success & Sales teams and communicate with iHeartMedia’s top clients, sponsors, and VIPs.
• Work on-site at concerts and meetings taking place at the iHeartRadio HQ office, and other venues throughout NY.
• Travel to out-of-state events as needed such as iHeartRadio tentpoles, b2b conferences, and corporate meetings.

What You'll Need:

• 1-2+ years of special events and/or travel & fulfillment experience.
• Proficient in Microsoft Office and Google Workspace; familiarity with Salesforce a plus.
• Effective written and verbal communication skills.
• High level of professionalism; experience with executives a plus.
• Organized, detail-oriented, can handle multiple tasks at once, and work with tight deadlines to produce quick turnarounds.
• Problem solver and solution oriented.
• Ability to thrive in a fast-paced environment and willingness to be flexible with changes.
• Excellent interpersonal skills and collaboration with others; willingness to be a team player.

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.

$21.15 - $26.44

Location:

New York, NY: 125 West 55th Street, 10019

Position Type:

Regular

Time Type:

Full time

Pay Type:

Hourly