National Event Coordinator

Assistants vs. Agents; New York (NY); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Benefits package

Flexible benefits

Job summary

iHeartMedia in New York is seeking a National Event Coordinator to help bring our biggest national events to life. You will support events from planning through production and execution, coordinating onsite details across venues and vendors.

The role requires 2+ years of event coordination, strong communication, and a willingness to travel to events in NYC and beyond, including nights and weekends. Salary is hourly, with comprehensive benefits.

Qualifications

• 2+ years of event coordination/planning experience; hospitality & design focus is a bonus.
• Effective written and verbal communication skills.
• High level of professionalism; ability to thrive in a fast-paced environment.
• Willingness to travel and work nights/weekends as required.
• Team player with strong interpersonal skills.

Responsibilities

• Coordinate planning and onsite execution of national and international events.
• Assist with venue and vendor coordination and communications, in advance and on-site.
• Research and present event venues at potential locations such as restaurants, lounges, night clubs, and hotels.
• Assist with event design concepts and hospitality integrations.
• Oversee systems with marketing vendors used to produce branded items for events.
• Partner with internal sales teams to assist with execution of sponsor integrations at events.
• Coordinate design, quantities, and allocation distribution of event credentials for all events.
• Collaborate with internal departments (sales, marketing, creative, video, press) on multiple areas of event coordination.
• Support the Senior Vice President with administrative duties such as calendar support and expenses.
• Work on-site at events taking place in NYC and travel to events out-of-state.
• Report to Senior Vice President of National Events.

Skills

Event coordination

Hospitality awareness

Communication skills

Job description

About the job

iHeartMedia

The audio revolution is here - and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company - almost three times the size of the largest TV network - and almost 4 times the size of the largest ad-supported music streaming service.

Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you’re excited about this role but don’t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:

Join iHeartMedia's National Events Team as a National Event Coordinator, helping bring some of our biggest national events to life. You’ll be an integral part of the team supporting events from planning through production and execution.

What You'll Do:

• Coordinate the planning and onsite execution of iHeart's National and International events including Tentpoles, B2B, Podcast, Custom, and Corporate events.
• Assist with venue and vendor coordination and communications, in advance and on-site.
• Research and present event venues at potential and confirmed event locations such as restaurants/lounges, night clubs, and hotels.
• Assist with event design concepts and hospitality integrations.
• Oversee systems with marketing vendors used to produce branded items for events.
• Partner with internal sales teams to assist with execution of sponsor integrations at events.
• Coordinate design, quantities, and allocation distribution of event credentials for all events.
• Collaborate with internal departments (sales, marketing, creative, video, press) on multiple areas of event coordination.
• Support the Senior Vice President with administrative duties such as calendar support and expenses.
• Work on-site at events taking place in NYC and travel to events out-of-state.
• Report to Senior Vice President of National Events.

What You'll Need:

• 2+ years of event coordination/planning experience; hospitality & design focus a bonus.
• Effective written and verbal communication skills.
• High level of professionalism.
• Ability to thrive in a fast-paced environment and willingness to be flexible with changes.
• Excellent interpersonal skills and collaboration with others; willingness to be a team player.
• Night and weekend availability a must.

What You'll Bring:

• Respect for others and a strong belief that others should do this in return
• Ability to work within prescribed guidelines without needing close supervision
• Problem solving skills within established procedures
• Understanding of when to seek guidance for unforeseen problems
• Close attention to detail
• Strong written and verbal communication skills
• Ability to act in a professional manner and collaborate with colleagues of different levels

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.

$21.15 - $26.44

Location:

New York, NY: 125 West 55th Street, 10019

Position Type:

Regular

Time Type:

Full time

Pay Type:

Hourly

Benefits:

iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following: