National Event Sponsorship Coordinator

iHeartMedia, Inc.; Glenmont (NY); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Paid vacation and sick time

Paid holidays

Volunteer time off (Spirit day)

401K plan

Employee Assistance Program (EAP)

Additional voluntary programs (spend,

Job summary

iHeartMedia, Inc. is seeking a National Event Sponsorship Coordinator to support communication, fulfillment, reporting, and execution of national events across tentpole concerts and conferences.

You will join the National Entertainment + Events Team and work with sales, creative, and programming to ensure seamless sponsorship experiences. You’ll handle data entry, briefing documents, and on-site logistics, with travel to events locally in New York and beyond.

Qualifications

• 1–2+ years of special events and/or travel & fulfillment experience.
• Proficient in Microsoft Office and Google Workspace; familiarity with Salesforce a plus.
• Effective written and verbal communication skills.
• High level of professionalism; experience with executives a plus.
• Organized, detail-oriented, can handle multiple tasks with tight deadlines.

Responsibilities

• Report to Senior Vice President, Live Events and Entertainment, and the Senior Director of Sponsorship.
• Liaise across multiple departments (sales, creative, programming, etc.).
• Handle data entry, reporting, seating assignments, and experience allocations for multiple divisions across all events.
• Traffic creative and assist with the event system build-out & management.
• Create briefing documents for executives prior to events.
• Work closely with Client Success & Sales teams and communicate with top clients, sponsors, and VIPs.
• Work on-site at concerts and meetings at the iHeartRadio HQ and other NY venues.
• Travel to out-of-state events as needed.

Skills

Events coordination

Communication skills

Executive interaction

Attention to detail

Team player

On-site event experience

Travel flexibility

Tools

Microsoft Office

Google Workspace

Salesforce

Job description

The audio revolution is here – and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company – almost three times the size of the largest TV network – and almost 4 times the size of the largest ad-supported music streaming service. Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve – and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone. Only one company in America has the #1 position in everything audio: iHeartMedia! At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:

iHeartMedia's National Programming Group has a position open within the National Entertainment + Events Team. The National Event Sponsorship Coordinator is an integral part of this department assisting with the communication, fulfillment, reporting, and execution of iHeart's national events (tentpole concerts, national consumer and b2b events, theater shows, conferences, and meetings).

What You'll Do:

• Report to Senior Vice President, Live Events and Entertainment, and the Senior Director of Sponsorship
• Liaise across multiple departments within the company (sales, creative, programming, etc.)
• Handle data entry, reporting, seating assignments, and experience allocations for multiple divisions across all events
• Traffic creative and assist with the event system build-out & management
• Create briefing documents for executives prior to events
• Work closely with Client Success & Sales teams and communicate with iHeartMedia’s top clients, sponsors, and VIPs
• Work on-site at concerts and meetings taking place at the iHeartRadio HQ office, and other venues throughout NY
• Travel to out-of-state events as needed such as iHeartRadio tentpoles, b2b conferences, and corporate meetings

What You'll Need:

• 1-2+ years of special events and/or travel & fulfillment experience
• Proficient in Microsoft Office and Google Workspace; familiarity with Salesforce a plus
• Effective written and verbal communication skills
• High level of professionalism; experience with executives a plus
• Organized, detail-oriented, can handle multiple tasks at once, and work with tight deadlines to produce quick turnarounds
• Problem solver and solution oriented
• Ability to thrive in a fast-paced environment and willingness to be flexible with changes
• Excellent interpersonal skills and collaboration with others; willingness to be a team player

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data. $21.15 - $26.44

Benefits:

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

Location: New York, NY: 125 West 55th Street, 10019 Position Type: Regular Time Type: Full time Pay Type: Hourly

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our organization participates in E-Verify.