National Event Sponsorship Coordinator

iHeartMedia; New York (NY); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401K plan

Paid vacation & holidays

Volunteer day

Job summary

iHeartMedia’s National Programming Group is seeking a National Event Sponsorship Coordinator to assist with communication, fulfillment, reporting, and execution of national events including tentpole concerts, consumer and b2b events, theater shows, conferences, and meetings.

You will report to senior leaders, liaise across multiple departments, and manage data, seating, and experience allocations for multiple events while traveling to venues and conferences as needed.

Qualifications

• 1-2+ years of special events and/or travel & fulfillment experience.
• Proficient in Microsoft Office and Google Workspace; familiarity with Salesforce a plus.
• Effective written and verbal communication skills.
• High level of professionalism; experience with executives a plus.
• Organized, detail-oriented, can handle multiple tasks at once, and work with tight deadlines to produce quick turnarounds.
• Problem solver and solution oriented.
• Ability to thrive in a fast-paced environment and willingness to be flexible with changes.
• Excellent interpersonal skills and collaboration with others; willingness to be a team player.

Responsibilities

• Report to Senior Vice President, Live Events and Entertainment, and the Senior Director of Sponsorship.
• Liaise across multiple departments within the company (sales, creative, programming, etc.).
• Handle data entry, reporting, seating assignments, and experience allocations for multiple divisions across all events.
• Traffic creative and assist with the event system build-out & management.
• Create briefing documents for executives prior to events.
• Work closely with Client Success & Sales teams and communicate with iHeartMedia’s top clients, sponsors, and VIPs.
• Work on-site at concerts and meetings taking place at the iHeartRadio HQ office, and other venues throughout NY.
• Travel to out-of-state events as needed such as iHeartRadio tentpoles, b2b conferences, and corporate meetings.

Skills

Special events experience

Travel & fulfillment experience

Written & verbal communication

Organized & detail-oriented

Team player

Problem solving

Tools

Microsoft Office

Google Workspace

Salesforce

Job description

iHeartMedia

The audio revolution is here - and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company - almost three times the size of the largest TV network - and almost 4 times the size of the largest ad-supported music streaming service.

Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you’re excited about this role but don’t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need

iHeartMedia's National Programming Group has a position open within the National Entertainment + Events Team. The National Event Sponsorship Coordinator is an integral part of this department assisting with the communication, fulfillment, reporting, and execution of iHeart's national events (tentpole concerts, national consumer and b2b events, theater shows, conferences, and meetings).

What You'll Do

• Report to Senior Vice President, Live Events and Entertainment, and the Senior Director of Sponsorship
• Liaise across multiple departments within the company (sales, creative, programming, etc.).
• Handle data entry, reporting, seating assignments, and experience allocations for multiple divisions across all events.
• Traffic creative and assist with the event system build-out & management.
• Create briefing documents for executives prior to events.
• Work closely with Client Success & Sales teams and communicate with iHeartMedia’s top clients, sponsors, and VIPs.
• Work on-site at concerts and meetings taking place at the iHeartRadio HQ office, and other venues throughout NY.
• Travel to out-of-state events as needed such as iHeartRadio tentpoles, b2b conferences, and corporate meetings.

What You'll Need

• 1-2+ years of special events and/or travel & fulfillment experience.
• Proficient in Microsoft Office and Google Workspace; familiarity with Salesforce a plus.
• Effective written and verbal communication skills.
• High level of professionalism; experience with executives a plus.
• Organized, detail-oriented, can handle multiple tasks at once, and work with tight deadlines to produce quick turnarounds.
• Problem solver and solution oriented.
• Ability to thrive in a fast-paced environment and willingness to be flexible with changes.
• Excellent interpersonal skills and collaboration with others; willingness to be a team player.

Compensation

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data. $21.15 - $26.44

Location

New York, NY: 125 West 55th Street, 10019

Position Type

Regular

Time Type

Full time

Pay Type

Hourly

Benefits

iHeartMedia’s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost - services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Click Here to learn about the San Francisco Fair Chance Ordinance .

Our organization participates in E-Verify. Click here to learn about E-Verify.