Nashville Events Scheduling Coordinator

Rhino Admin Llc; Nashville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Rhino Staging in Nashville is seeking a highly organized coordinator to manage event staffing and scheduling. You will coordinate employees for events, handle inquiries, and ensure accurate data entry while supporting after-hours needs.

The role requires strong communication, professional presence, and the ability to work independently or within a team. This is a full-time office-based position in Nashville.

Qualifications

• Highly organized, detail-oriented individual with strong time-management.
• Experience coordinating employees for events preferred.
• Excellent communication with employees and clients.
• Proficient with data entry and basic office software (Email, Word, Excel, Google Docs).

Responsibilities

• Schedule and coordinate employees for multiple events and shifts in Nashville.
• Answer and direct incoming calls from employees and clients.
• Interact with employees and clients regarding schedule changes.
• Data entry including timesheets, receipts and contact information.
• Work on-call rotation to assist clients and employees after hours.
• Assist Operations Management with assigned tasks.
• Maintain professional appearance per Rhino Staging handbook and phone etiquette.
• Work well independently and in a team environment.

Skills

Scheduling

Event coordination

Communication

Data entry

Phone etiquette

MS Office / Google Docs

Paylocity

Tools

Paylocity

Job description

Rhino Staging in Nashville is seeking a highly organized coordinator to manage event staffing and scheduling. You will coordinate employees for events, handle inquiries, and ensure accurate data entry while supporting after-hours needs.

The role requires strong communication, professional presence, and the ability to work independently or within a team. This is a full-time office-based position in Nashville.