Scheduling Coordinator - Nashville

Rhino Admin Llc; Nashville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Rhino Staging in Nashville is seeking a highly organized coordinator to manage event staffing and scheduling. You will coordinate employees for events, handle inquiries, and ensure accurate data entry while supporting after-hours needs.

The role requires strong communication, professional presence, and the ability to work independently or within a team. This is a full-time office-based position in Nashville.

Qualifications

• Highly organized, detail-oriented individual with strong time-management.
• Experience coordinating employees for events preferred.
• Excellent communication with employees and clients.
• Proficient with data entry and basic office software (Email, Word, Excel, Google Docs).

Responsibilities

• Schedule and coordinate employees for multiple events and shifts in Nashville.
• Answer and direct incoming calls from employees and clients.
• Interact with employees and clients regarding schedule changes.
• Data entry including timesheets, receipts and contact information.
• Work on-call rotation to assist clients and employees after hours.
• Assist Operations Management with assigned tasks.
• Maintain professional appearance per Rhino Staging handbook and phone etiquette.
• Work well independently and in a team environment.

Skills

Scheduling

Event coordination

Communication

Data entry

Phone etiquette

MS Office / Google Docs

Paylocity

Tools

Paylocity

Job description

Description

Rhino Staging is the leading provider of the safest, most proficient professional stage crews for the entertainment industry nationwide. Our mission is to enable successful events by providing safe, courteous, and professional technical support with integrity. Rhino Staging was founded in Arizona in 1991 with the simple philosophy of doing things right and treating people well. We've pioneered many positive changes in the entertainment industry and continue to lead in safety, training and professional service.

We're looking for a highly organized, detail-oriented individual who can effectively manage their time, prioritize work, and multi-task across several, ever changing projects. This person will be working with a tight knit office team to properly coordinate and schedule employees for multiple events at locations throughout Nashville.

This is a full-time position in our Nashville office.

(Hours may vary to include nights, weekends and holidays as necessary to support our scheduled events.)

Requirements

• Schedule & coordinate employees for multiple events & shifts in our Nashville market
• Answer & direct incoming calls from employees and clients, along with general inquiries
• Interact with employees and clients re: schedule changes, etc.
• Data entry including employee timesheets, receipts and employee/client information
• Work on-call rotation to assist clients and employees, after-hours as needed
• Assist Operations Management team with additional tasks as directed
• Professional appearance as outlined in the Rhino Staging handbook
• Polite & professional phone etiquette with the ability to communicate effectively with a diverse range of personalities.
• Ability to work well independently and in a team environment
• Basic computer skills, (including emails, Word, Excel, Google docs)

Preferred Experience:

• Previous similar experience in the entertainment industry
• Previous administrative assistance experience and/or call center environment
• Previous Paylocity experience

The compensation information displayed on each job posting reflects the range for new hire rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors including job-related skills, experience and relevant education or training. This position is not eligible for stocks and/or stock options.

Rhino Admin, LLC is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by law. If you are unable to use our online application process due to an impairment or disability, please contact [e-mail].