Nashville-Based In-Office Admin & Operations Specialist

Winter Park Recruiting; Nashville (TN); On-site; USD 39,000 - 47,000; Full time

Job summary

Winter Park Recruiting in Nashville, TN is seeking an Administrative Assistant for an in-office role five days a week. This contract-to-hire position supports multiple departments, including front desk and mail, while following firm policies.

The AA will manage calendars, prepare documents, assist with onboarding, and handle confidential information with professionalism. Strong MS Office skills and solid written and verbal communication are essential.

Qualifications

• High School Diploma or GED.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to prioritize tasks and manage multiple duties.

Responsibilities

• Provide centralized administrative support for assigned tasks using firm systems and software.
• Support office administration teams and national/geographic market teams as needed.
• Schedule meetings, reserve rooms, coordinate catering and set-up for events.
• Process client invoices with management guidance and assist with vendor coding.
• Assist with new hire onboarding and employee offboarding as directed.
• Produce letters, memos, interoffice communications, confidential presentations and reports.
• Provide seasonal or as-needed tax support services.
• Perform other duties as required.

Skills

MS Office proficiency

Time management

Communication skills

Attention to detail

Team player

Education

High School Diploma

Job description

Winter Park Recruiting in Nashville, TN is seeking an Administrative Assistant for an in-office role five days a week. This contract-to-hire position supports multiple departments, including front desk and mail, while following firm policies.

The AA will manage calendars, prepare documents, assist with onboarding, and handle confidential information with professionalism. Strong MS Office skills and solid written and verbal communication are essential.