MWR Administrative Assistant

Utah Department of Human Resource Management (DHRM); United States; Remoto; USD 21.000 - 37.000; Part-time

Descrizione del lavoro

Utah Department of Human Resource Management (DHRM) seeks an Administrative Assistant for in-office support at MWR operations in Bluffdale, UT. The role involves handling daily administrative tasks, customer service, and program coordination.

Requirements include a high school diploma and strong English communication. Prior experience with military or community services is a plus. Part-time status with potential for full-time hours.

Competenze

• High school diploma or equivalent and relevant admin experience.
• Ability to review documents for accuracy and ensure policy compliance.
• Strong written and verbal English with grammar and spelling.

Mansioni

• Provide administrative support and direct customer service to staff and public.
• Assist with administration of programs, operations, events, and revenue activities.
• Draft and review correspondence, reports, and SOPs for accuracy and policy compliance.
• Organize administrative records including purchasing docs, invoices, and files.
• Extract data from POS, financial, scheduling, and database systems for reports.
• Coordinate scheduling for facilities, staff, training, meetings.
• Supervise administrative staff when assigned.

Conoscenze

English proficiency

Customer service

Formazione

High school diploma or equivalent

Strumenti

POS software

Scheduling software

Database software

Financial software

Descrizione del lavoro

MWR Administrative Assistant

FT / PT Status – Part‑Time

Benefits Eligibility–This position is not eligible for benefits.

Salary – $18.73 - $32.20 Hourly Wage

Remote Work / In-Office – In-Office / On‑Site

Application Deadline – 9/13/2026

Key Responsibilities

Day-to-day responsibilities of this position:

• Provide administrative support and direct customer service to MWR staff, Soldiers, Airmen, military families, retirees, authorized patrons, and the public.
• Assist with the administration of MWR programs, facility operations, services, events, and revenue‑generating activities.
• Draft, process, and review written materials—including formal correspondence, memorandums, administrative reports, public announcements, and standard operating procedures for accuracy, logical consistency, and policy compliance.
• Organize and maintain administrative records, including purchasing documentation, personnel‑related files, invoices, correspondence, and operational reports.
• Extract data from point‑of‑sale, financial, scheduling, and database systems to construct reports that guide operational decision‑making.
• Coordinate scheduling for facilities, staff members, training sessions, meetings, and agency programs as directed by MWR leadership.
• Resolve customer inquiries and concerns by researching issues and coordinating directly with appropriate personnel.
• Compile operational data, evaluate administrative needs, and recommend program improvements to management.
• Supervise administrative staff members as assigned.

Qualifications

Minimum or "day-one" qualifications:

• High school diploma or equivalent, plus professional experience in administrative, clerical, or office coordination support.
• Proven capability to review documents for accuracy, evaluate data against policy standards, and resolve procedural difficulties.
• Professional proficiency in oral and written English, including correct grammar, spelling, and sentence composition.

Preferred or trainable/on-the-job qualifications:

• Direct experience working with military support structures, Morale, Welfare and Recreation (MWR) programs, or community services.
• Working experience operating point‑of‑sale (POS), scheduling, financial, or database software systems.
• Prior experience in supervisory or lead administrative roles.
• Proven track record drafting standard operating procedures, formal memorandums, and operational reports.

About the Role

Location –

17800 Camp Williams Rd

Bluffdale, Utah, 84065

United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – TL - Time limited

Why You Should Join Our Team

Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well‑established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].