Music Talent Assistant: Global Agency Support

teamwass; Nashville (TN); On-site; USD 47,000 - 48,000; Full time

Job summary

Wasserman in Nashville seeks an administrative assistant to support a talent agent across client and internal matters. You will handle calls, schedule meetings, update bios and rider information, and keep the artist calendar accurate.

You will also coordinate with accounting, manage tax and payment details, prepare visas, and process contracts and expenses, ensuring confidentiality and attention to detail in a fast-paced environment.

Qualifications

• Must have high level of interpersonal skills to handle varied personalities and sensitive situations.
• Position requires demonstrated poise, tact and confidentiality.
• Work requires excellent attention to detail, ability to prioritize and meet deadlines.
• Computer literacy is a must.

Responsibilities

• Manage inbound phone calls on behalf of agent
• Set and confirm meetings and maintain calendars for agents and internal artist calendar
• Update client bios, riders and ad mats
• Maintain accuracy of artist contact record in booking system
• Coordinate with accounting team to update client tax information and payment information
• Collect and enter finals; notify accounting to generate statement(s)
• Data Entry (offers, ticket counts, finals, deposits, generating contracts, etc)
• Tracking (contracts, deposits, finals, ticket counts, etc)
• Prepare work visas for clients (immigration itineraries)
• Book agent business travel as necessary
• Submit agent expense reports
• Coordinate with operations team for client on/off boarding
• Take on additional tasks and responsibilities as assigned

Skills

Interpersonal skills

Attention to detail

Confidentiality

Computer literacy

Job description

Wasserman in Nashville seeks an administrative assistant to support a talent agent across client and internal matters. You will handle calls, schedule meetings, update bios and rider information, and keep the artist calendar accurate.

You will also coordinate with accounting, manage tax and payment details, prepare visas, and process contracts and expenses, ensuring confidentiality and attention to detail in a fast-paced environment.