Music Talent Assistant & Operations Support

teamwass; Los Angeles (CA); On-site; USD 42,000 - 51,000; Full time

Job summary

MUSIC·TEAM, a leading global agency, is seeking an Assistant to support the agent in client and internal matters in Los Angeles. The role involves managing calls, meetings, calendars, bios, and billing-related data entry to ensure smooth operations.

The position requires discretion, strong organizational skills, and proficiency with standard computer tools. Base salary is competitive and a bonus can be explored based on performance.

Qualifications

• Must have high level of interpersonal skills to handle varied personalities and sensitive situations.
• Position requires demonstrated poise, tact and confidentiality.
• Work requires excellent attention to detail, ability to prioritize and meet deadlines.
• Computer literacy is a must.

Responsibilities

• Manage inbound phone calls on behalf of agent
• Set and confirm meetings and maintain calendars for agents and internal artist calendar
• Update client bios, riders and ad mats
• Maintain accuracy of artist contact record in booking system
• Coordinate with accounting team to update client tax information and payment information
• Collect and enter finals; notify accounting to generate statement(s)
• Data Entry (offers, ticket counts, finals, deposits, generating contracts, etc)
• Tracking (contracts, deposits, finals, ticket counts, etc)
• Prepare work visas for clients (immigration itineraries)
• Book agent business travel as necessary
• Submit agent expense reports
• Coordinate with operations team for client on/off boarding
• Take on additional tasks and responsibilities as assigned

Skills

Interpersonal skills

Confidentiality

Attention to detail

Time management

Computer literacy

Job description

MUSIC·TEAM, a leading global agency, is seeking an Assistant to support the agent in client and internal matters in Los Angeles. The role involves managing calls, meetings, calendars, bios, and billing-related data entry to ensure smooth operations.

The position requires discretion, strong organizational skills, and proficiency with standard computer tools. Base salary is competitive and a bonus can be explored based on performance.