Music Librarian Assistant

Missouri Western State University; United States; On-site; USD 17,000 - 22,000; Part time

Job summary

Missouri Western State University is seeking a Music Librarian Assistant to support the choral program. You will organize and maintain the music library, prepare and distribute scores, and assist with routine administrative tasks to keep rehearsals and performances running smoothly.

The role requires strong organization, reliable student status, and the ability to handle both printed and digital music materials with care.

Qualifications

• GPA of 2.0 or higher required at all times while enrolled.
• Enrolled at least part-time as a student at MWSU.
• Reliability and ability to work independently with minimal supervision.
• Ability to follow instructions and maintain accurate records.
• Maintain confidentiality when handling department information.

Responsibilities

• Organize and maintain the music library; catalog choral scores and inventory.
• Prepare and distribute scores; label folders and materials for rehearsals.
• Maintain sign-out records and track issued music; collect after performances.
• Provide light admin support (photocopying, scanning, filing) and event prep.
• Communicate progress to the Director of Choral Activities and flag issues.
• Provide courteous service to students, faculty, and partner organizations.

Skills

Customer service

Communication

Record-keeping

Lifting 25 lbs

Education

MWSU Student

Degree Seeking

Tools

Library databases

Spreadsheets

Word processing

Job description

Please see Special Instructions for more details.

Position Information

Position Title

Music Librarian Assistant

Department

School of Fine Arts

Appointment Term

Academic Year (August - May)

FLSA

Non-Exempt

Job Summary

The Music Librarian Assistant supports the department’s choral program by organizing and maintaining the music library, preparing and distributing scores, and assisting with routine administrative tasks. This position helps ensure that rehearsals, performances, and daily choral operations run efficiently.

• Music Library Organization & Maintenance - Catalog and file choral scores, maintain inventory, repair or replace damaged items, and assists in making sure music sets are complete.
• Concert & Rehearsal Preparation - Assemble and label music folders, mark cuts or measure numbers as directed, and prepare materials for distribution to ensemble members.
• Distribution & Collection - Maintain sign-out records, track issued music, and follow up on overdue or missing scores. Collect and check music after concerts.
• Light Administrative Support - Photocopy, scan, and file choral program documents; provide logistical support for the MoWest Honor Choirs and Solo/Ensemble Clinic, including registrations, materials, records, and event preparation
• Communication & Coordination - Provide regular progress updates to the Director of Choral Activities and flag any missing, incomplete, or damaged music
• Provide courteous customer service and communicate effectively with the Director of Choral Activities, students, faculty, schools, and outside organizations

Required Qualifications

• MWSU Student
• Degree Seeking
• At least an overall 2.0 GPA
• Enrolled at least part-time
• Reliability and ability to work independently with minimal supervision.
• Ability to follow instructions and maintain accurate records.
• Willingness to handle printed and digital music materials with care
• Must handle departmental information responsibly and maintain confidentiality when appropriate
• Good communication skills and a professional demeanor in working with faculty, staff, and students.
• Ability to lift and transport boxes or stacks of music (up to 25 lbs)

Preferred Qualifications

• Preference will be given to a music major, particularly a student pursuing a degree in choral music education.
• Familiarity with choral music and score organization; experience with databases, spreadsheets, or library systems
• The ideal candidate is dependable, self-motivated, able to prioritize tasks and meet deadlines, and interested in serving in the position for multiple semesters.

Knowledge, Skills, and Abilities

• Must possess excellent customer service skills
• Be able to interact and communicate effectively with staff
• Ability to shelve and retrieve library music
• Basic computer skills, including word processing and spreadsheets

Physical Demands

Physical Demands Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Additional Demands

Location where duties are to be performed

Potter Hall
Room 112

Federal Work Study Not Required

Hours of Work

Anticipate 10 hours per week
Schedule to be arranged with student

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes
• No
• Yes
• No
• * Do you have at least an overall 2.0 GPA?
  • Yes
  • No
• * Are you enrolled at least part-time?
  • Yes
  • No
• * Are you currently employed on-campus in another department? If so, what department.

  (Open Ended Question)

Documents Needed To Apply

Required Documents

• Resume
• Professional References (3-5 with contact information)
• Course Schedule

Optional Documents

• Cover Letter