Assistant to EVP, Music

The.Team: SME; Los Angeles (CA); Sur place; USD 43 000 - 52 000; Plein temps

Résumé du poste

THE-TEAM in Los Angeles provides representation and marketing services to music talent worldwide. This Assistant role supports the agent with client and internal matters, handling contracts, itineraries, invoices, and calendar coordination.

The ideal candidate has 1–2+ years of admin experience in music or agency settings, strong organization, and excellent communication, with proficiency in CRM tools and MS Office/Google Workspace. Base salary listed with bonus potential.

Qualifications

• 1–2+ years of administrative or assistant experience in music, entertainment, or agency space.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with accurate data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.

Responsabilités

• Maintain accuracy of artist contact records and deal memos in the booking system.
• Update client bios, riders, and ad mats.
• Enter offers and show details into the booking system.
• Coordinate with teams to complete show-related administration.
• Issue contracts for confirmed performances and track unreturned contracts.
• Flag contract markups and create artist itineraries when needed.
• Organize announcements and on-sales; manage ticket counts for events.
• Create and send invoices for show-related payments and track deposits.
• Coordinate with accounting on tax information and payments.
• Manage work visa processes and onboarding/offboarding with operations.
• Schedule meetings; maintain agent and artist calendars; manage calls.
• Arrange agent travel and submit expense reports.

Connaissances

Administrative experience

Organizational skills

Data entry accuracy

Communication skills

Discretion

Outils

CRM tools

Microsoft Office/Google Workspace

Booking systems

Description du poste

THE-TEAM's music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

THE-TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE-TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .

An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters.

RESPONSIBILITIES

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting team to generate statement(s).
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations team for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Take on additional tasks and responsibilities as assigned.

The ideal candidate has:

• 1-2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.
• Proactive problem-solver who can anticipate needs and follow through.
• Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
• Flexible, adaptable, and ready to take on varied tasks.

BASE SALARY : $47,500 plus potential for discretionary bonus.

Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

THE-TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.