Music Events Operations Coordinator

University of Idaho; Moscow (ID); On-site; USD 26,000 - 37,000; Full time

Job summary

The University of Idaho in Moscow is seeking a Music Events Operations Coordinator to support planning, coordination, and delivery of the Lionel Hampton Jazz Festival and ACMS. You will coordinate complex performances, workshops, and educational programs for national and international artists, engaging with diverse communities.

You will work with faculty, staff, students, guest artists, and partners to ensure events run smoothly, professionally, and on schedule, contributing to the university's

Qualifications

• Event management experience including planning, marketing, budgeting, and record keeping.
• Ability to use word processing, spreadsheets, email, and internet research.
• Willingness to work nonstandard hours including nights and weekends; valid driver's license.

Responsibilities

• Coordinate planning, logistics, and delivery of music events and workshops.
• Facilitate communication among internal and external stakeholders.
• Support artist engagement and educational programs.
• Collaborate with faculty, staff, students, and community partners to ensure professional events.

Skills

Event management

Budgeting

Scheduling

Communication

Team collaboration

Education

Bachelor's Degree

Tools

Word processing

Spreadsheets

Email

Graphic design basics

Internet research

Job description

Music Events Operations Coordinator

Posting Number: SP005422P

Division/College: Col of Letters, Arts & SocialSci.

Department: Jazz Festival

Location: Moscow

Position Overview

The Music Events Operations Coordinator position supports the planning, coordination, and delivery of the University of Idaho's nationally recognized music programs and performance events, in the Lionel Hampton Jazz Festival and the Administration Auditorium Concert Series (ACMS). The position is responsible for coordinating complex performance and educational activities that bring nationally and internationally recognized musicians, educators, and performers to the University of Idaho and the surrounding Palouse community.

The position works collaboratively with faculty, staff, students, guest artists, university partners, and community members to facilitate performances, workshops, clinics, educational programs, and special events. Responsibilities include coordinating event logistics, supporting artist and participant engagement, facilitating communication among internal and external stakeholders, and ensuring that programs are delivered effectively and professionally.

Through its work with the Lionel Hampton School of Music (LHSOM), the position contributes to a comprehensive, nationally competitive music program and supports the School's mission of providing high-quality educational and performance opportunities for collegiate and pre-college students. The position plays an important role in advancing the University's visibility and reputation in music education and performance while strengthening connections between the University and the broader community.

Required Experience

• Event management experience, including but not limited to planning, marketing, budgeting, and record keeping
• Using computer software and applications for word processing, developing spreadsheets, graphic design, email, and internet research
• Balancing competing demands for time and prioritizing workload to meet strict deadlines
• Maintaining professionalism in high pressure situations

Required Education

• Bachelor's Degree

Required Other

• Work nonstandard hours as needed, including nights and weekends to meet event deadlines
• Must have a valid driver's license and the ability to meet U ofI driving requirements

Additional Preferred

• One year planning and producing music and/or artistic events
• Hiring, scheduling, coordinating, supervising, and evaluating employees
• Excellent organization and communication skills (written and verbal)
• Understanding of music as a performer, educator, or enthusiast
• Experience working in a university setting
• Marketing, social media, advertising, and/or design experience
• Experience developing procedures and monitoring a budget
• Experience planning and coordinating contracts

Physical Requirements & Working Conditions

• Ability to lift, carry, and/or otherwise move up to 40 pounds on occasion
• Ability to sit at a desk and work on a computer for long periods of time

Degree Requirement: N/A: No degree requirement

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $23.00 per hour or higher depending on experience

Type of Appointment: Fiscal Year

FTE: 1

Full Time/Part Time: Full Time

Funding: This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date: 08/26/2026

Closing Date:

Open Until Filled: Yes

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.