Administrative Specialist II, Parking

University of Idaho; Moscow (ID); On-site; USD 34,000 - 46,000; Full time

Job summary

The University of Idaho in Moscow is seeking an Administrative Specialist II in Parking & Transportation Services to support day-to-day office operations, greet visitors, handle inquiries by phone, email and in person, and interpret parking rules while maintaining records.

The role coordinates calendars and events, enters data into university systems, prepares reports, and assists with travel logistics and inventory.

Qualifications

• One year of office support or records management experience.
• Experience with word processing, spreadsheets, email and internet research.
• Ability to balance a workload to meet multiple deadlines.

Responsibilities

• Compose, proofread, edit and distribute business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate logistics for regular travel and meetings.
• Enter and validate data in electronic systems according to procedures.
• Greet visitors and respond to inquiries, directing to appropriate offices/individuals.
• Manage inventory.

Skills

Office support

Customer service

Data entry

Time management

Education

High School Diploma or equivalent

Tools

Banner

MS Office

Job description

Administrative Specialist II, Parking & TransportationServices

Posting Number: SP005428P

Division/College: DFA Operations

Department: Parking & Transportation

Location: Moscow

Posting Context Statement: Under the direction of the Parking and Transportation ServicesLead, the Administrative Specialist II provides day-to-day parkingoffice operation assistance and customer service. The positionassists the university community and the general public via phone,email and in-person by interpreting and explaining parking rulesunder constant revision and related financial records while usingjudgement and discretion in a wide variety of situations.

Position Overview: The position provides a wide range of operational support tovisitors, students and employees, navigating a variety ofadministrative processes, procedures and cyclical calendars ofactivities critical to the operation of the unit within the broaderuniversity. The primary responsibility is to serve asadministrative process expert and coordinator. The position mayserve as first point of contact for the department while alsoperforming administrative functions such as researching informationand solving problems for faculty, staff and students, and providingprogram and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of businessdocuments and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into variouselectronic systems in accordance with university or departmentprocedure to ensure accuracy and compliance, validate informationand resolve conflicts in data
• Review internal operating procedures and practices to determinewhether improvements can be made in areas such as workflow andrecords management
• Greet office visitors and respond to incoming calls and emailcorrespondence. Provide information about office services andprocesses, redirect inquiries to appropriateoffices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as documentor records management, composing or editing and formatting businessdocuments, reception and/or customer service
• Using computer software and applications for word processing,spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multipledeadlines

Required Education:

• High School Diploma or equivalent

Required Other:

• None

Additional Preferred:

• Experience with the University of Idaho, Banner and MS Officeexperience, conflict resolution, meeting tight deadlines, projectflexibility, filing systems and inventory systems
• Demonstrated ability to type letters, labels and lists; createbasic graphics in MS Word; communicate effectively both verbal andwritten; ability to deal with aggressive and confrontationalcustomers in a professional manner
• Ability and willingness to acquire an understanding of parkingregulations and policies

Physical Requirements & Working Conditions:

• None

Degree Requirement: N/A: No degree requirement

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $19.25 per hour or higher depending onexperience

Type of Appointment: Fiscal Year

FTE: 1.0

Full Time/Part Time: Full Time

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date: 08/27/2026

Open Until Filled: Yes

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminalbackground check.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.