Music Agency Assistant: Admin & Artist Operations

Global Sports Jobs Limited; Los Angeles (CA); On-site; USD 46,000 - 47,000; Full time

Job summary

MUSIC·TEAM, a leading global agency, is seeking assistants to provide essential administrative support to agents and clients. Responsibilities include managing calls, calendars, updating bios and rider information, and coordinating with accounting on tax and payment data.

Ideal candidates will demonstrate excellent organization, confidentiality, and attention to detail in a fast-paced entertainment environment.

Qualifications

• High level of interpersonal skills to handle varied personalities and sensitive situations.
• Demonstrated poise, tact and confidentiality.
• Excellent attention to detail, ability to prioritize and meet deadlines.
• Computer literacy

Responsibilities

• Manage inbound phone calls on behalf of agent.
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Update client bios, riders and ad mats.
• Maintain accuracy of artist contact record in booking system.
• Coordinate with accounting team to update client tax information and payment information.
• Collect and enter finals; notify accounting to generate statements.
• Perform data entry (offers, ticket counts, finals, deposits, generating contracts, etc.).
• Track contracts, deposits, finals, ticket counts, etc.
• Prepare work visas for clients (immigration itineraries).
• Book agent business travel as necessary
• Submit agent expense reports
• Coordinate with operations team for client on/off boarding
• Take on additional tasks and responsibilities as assigned

Skills

Interpersonal skills

Poise and confidentiality

Attention to detail

Computer literacy

Job description

MUSIC·TEAM, a leading global agency, is seeking assistants to provide essential administrative support to agents and clients. Responsibilities include managing calls, calendars, updating bios and rider information, and coordinating with accounting on tax and payment data.

Ideal candidates will demonstrate excellent organization, confidentiality, and attention to detail in a fast-paced entertainment environment.