Assistant to Music Agent

ROSTR, Inc.; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Reliant Talent Agency in Nashville is seeking a detail-oriented Administrative Assistant to support day-to-day operations for our talent roster. The role requires excellent communication, calendar management, and confidentiality as you coordinate bookings, contracts, and show logistics.

You will work with artists, managers, and promoters, maintaining organized records, preparing reports, and assisting with tour routing and artist development. Standard business hours, in-office, Monday–Friday.

Qualifications

• 1–2+ years in the music industry, talent agency, or live events.
• Bachelor’s degree required.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide day-to-day administrative support including phone coverage.
• Calendar management and scheduling.
• Coordinating meetings and booking reports.
• Prepare, issue, and track contracts with accuracy and timeliness.
• Monitor deposits and maintain organized financial records.
• Coordinate show announcements with artist teams, buyers, and partners.
• Assist with tour routing and booking logistics.
• Support A&R tracking and artist development efforts.
• Maintain professional communication with talent buyers, managers, and artists.
• Handle sensitive information with discretion and confidentiality.
• Additional duties as assigned by agents and management.

Skills

Excellent communication

Organizational skills

Time management

Discretion/confidentiality

Proactive problem solving

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Reliant Talent Agency is a full-service boutique talent agency based in Nashville, representing a dynamic roster of artists across Country, Bluegrass, Contemporary Christian, Hip-Hop, Pop, Americana, Jazz, R&B, and Rock. We specialize in live performance, touring, and strategic career growth, connecting exceptional artists with stages and audiences around the world.

As a boutique agency, we combine industry reach with hands-on attention. Our team works closely with artists, managers, and promoters to build thoughtful touring strategies, secure meaningful performance opportunities, and support long-term career development. We pride ourselves on professionalism, strong relationships, and a reputation for integrity in every deal we make.

At Reliant, we operate at the intersection of creativity and logistics, where big-picture vision meets detail-driven execution. From clubs to theaters to major festivals, we help artists move from local buzz to global impact.

This is a Nashville-based, in-office role with standard business hours of Monday through Friday, 9:00 AM−6:00 PM.

Position Overview

The ideal candidate has a strong interest in talent booking and thrives in a fast-paced, detail-driven environment. This individual demonstrates excellent communication skills, takes initiative, and can effectively prioritize tasks while managing multiple deadlines. The ability to take ownership of responsibilities and maintain confidentiality is essential to success in this role.

Responsibilities

• Provide day-to-day administrative support including:
• Phone coverage
• Calendar management and scheduling
• Coordinating meetings
• Booking reports
• Expense reports
• Maintaining artist calendars
• Track ticket counts and communicate updates to artists and their teams
• Upload, organize, and track offers and deal activity
• Prepare, issue, and track contracts with accuracy and timeliness
• Monitor incoming deposits and maintain organized financial records
• Coordinate show announcements with artist teams, buyers, and partners
• Prepare final show settlements for the accounting team
• Assist with tour routing and booking logistics
• Support A&R tracking and artist development efforts
• Conduct research and assist with special projects as needed
• Maintain professional communication with talent buyers, managers, and artists
• Handle sensitive information with discretion and confidentiality
• Additional duties as assigned by agents and management

Qualifications

• Preferred: 1–2+ years of experience in the music industry, talent agency, or live events
• Preferred: Bachelor’s degree
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
• Excellent communication and interpersonal skills
• Strong understanding of the music industry
• Proactive, solutions-oriented mindset with the ability to anticipate needs
• Ability to handle time-sensitive matters with urgency and accuracy
• Proficiency in Microsoft Outlook, Word, and Excel