Municipal Secretary & Records & Elections Lead

City of Robinson; Robinson (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

City of Robinson, Texas, is seeking a full-time City Secretary to serve as a key administrative officer handling municipal records, elections, and council coordination under the City Manager. The role requires political neutrality, confidentiality, and accuracy in public service.

The City Secretary will coordinate agendas, attend meetings, authenticate documents, and ensure compliance with state laws and the City Charter.

Qualifications

• Bachelor's degree in public administration, business administration, government, political science, or a related field preferred.
• Minimum of five years of progressively responsible administrative experience, preferably in municipal government.
• Experience in municipal elections, public records, governing body administration, or statutory compliance preferred.
• Texas Registered Municipal Clerk (TRMC) certification preferred. Certified Municipal Clerk (CMC) designation desirable.
• Ability to obtain or maintain Texas Notary Public commission.
• Willingness to pursue appropriate municipal clerk certification and continuing professional education.

Responsibilities

• Coordinates City Council meeting agendas, postings, and documentation in line with the Texas Open Meetings Act.
• Administers municipal elections per the Texas Election Code and City Charter; maintains election records.
• Serves as official custodian of municipal records; administers records retention procedures.
• Coordinates public information requests under the Texas Public Information Act and works with the City Attorney.
• Plans and directs daily operations of the City Secretary's Office and manages the departmental budget.
• Maintains relations with citizens, officials, departments, and external agencies; promotes transparency.
• Performs other duties assigned by the City Manager.

Skills

Administrative experience

Public records management

Governing body administration

Election administration

Customer service

Education

Bachelor's degree in public administration, business administration, government, political science or related field

Job description

City of Robinson, Texas, is seeking a full-time City Secretary to serve as a key administrative officer handling municipal records, elections, and council coordination under the City Manager. The role requires political neutrality, confidentiality, and accuracy in public service.

The City Secretary will coordinate agendas, attend meetings, authenticate documents, and ensure compliance with state laws and the City Charter.