Municipal Clerk’s Office: Elections & Records Assistant

Town of Shrewsbury, Massachusetts; Shrewsbury (MA); On-site; USD 53,000 - 57,000; Full time

Benefits offered by this job

health insurance

public pension system

generous paid time off (vacation and s

professional development opportunities

extensive Employee Assistance Program

Paid Family & Medical Leave

Job summary

The Town of Shrewsbury, Massachusetts is seeking an organized Office Assistant for the Town Clerk’s Office. This role serves as a primary contact for residents and staff, providing administrative support, processing licenses and permits, and maintaining vital records.

You will assist in voter registrations, election processes, and preparing reports, while supporting Town Meetings and ensuring compliance with state, federal, and municipal regulations.

Qualifications

• High School Diploma with administrative training and 1+ years of administrative experience.
• Experience in municipal government or public-facing roles preferred.
• Strong written and verbal communication skills.
• Ability to learn laws and regulations for vital records and Town Clerk operations.

Responsibilities

• Serve as primary contact for residents and officials, handle inquiries and certifying documents.
• Facilitate election procedures, voter registration, and town meetings support.
• Process and maintain vital records and issue licenses, permits, and certificates.
• Collect and reconcile municipal fees, handle payroll and accounts payable.
• Post notices, prepare statistical reports, and manage department records.
• Perform related admin duties and special projects as assigned.

Skills

Communication

Organization

Time management

Independent work

Typing

Database entry

Education

High School Diploma

Job description

The Town of Shrewsbury, Massachusetts is seeking an organized Office Assistant for the Town Clerk’s Office. This role serves as a primary contact for residents and staff, providing administrative support, processing licenses and permits, and maintaining vital records.

You will assist in voter registrations, election processes, and preparing reports, while supporting Town Meetings and ensuring compliance with state, federal, and municipal regulations.