Municipal Administrative Assistant for Recreation & Events

Town of Shrewsbury, Massachusetts; Shrewsbury (MA); On-site; USD 56,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Public pension system

Generous paid time off

Professional development opportunities

Employee Assistance Program

Paid Family & Medical Leave

Job summary

Town of Shrewsbury, Massachusetts is seeking an Administrative Assistant to support the Recreation Department with front-line public service, payroll, and financial tasks. This role serves as the hub for registrations, permits, and event coordination in a busy municipal setting.

Ideal candidates bring an associate degree and 3 years of relevant experience, including bookkeeping and payroll. Proficiency in MS Office, Google Suite, and Canva is expected, with Munis and recreation software a plus.

Qualifications

• Associate degree in Business Administration or related field; 3 years admin experience incl. payroll and bookkeeping.
• Municipal government experience preferred.
• Strong organization, confidentiality, and attention to detail.
• Proficiency in MS Office, Google Suite, and Canva; familiarity with Munis.

Responsibilities

• Serve as the primary administrative contact, handling registrations, permits, and scheduling.
• Process accounts payable, payroll, purchasing cards, invoices, and financial reconciliations.
• Design program materials, manage website/social media, and publish notices.
• Prepare bid documents and provide support to Town boards and commissions (agendas/minutes).
• Maintain databases, generate usage/sales reports, assist with events and operations.

Skills

Strong organization

Customer service

Analytical skills

Ability to work independently

Effective communication

Education

Associate degree in Business Administration or related field

Tools

Microsoft Office

Google Suite

Canva

Munis

Recreation software

Job description

Town of Shrewsbury, Massachusetts is seeking an Administrative Assistant to support the Recreation Department with front-line public service, payroll, and financial tasks. This role serves as the hub for registrations, permits, and event coordination in a busy municipal setting.

Ideal candidates bring an associate degree and 3 years of relevant experience, including bookkeeping and payroll. Proficiency in MS Office, Google Suite, and Canva is expected, with Munis and recreation software a plus.