Town Clerk

Grafton Ma; Grafton, Northern (MA, KY); On-site; USD 75,000 - 97,000; Full time

Job summary

The Town of Grafton seeks a qualified Town Clerk to maintain all official town records, including voter registration, elections, vital records, licenses, and meeting minutes, in compliance with local laws, MA General Laws, and federal laws. Notary services and public records duties are core responsibilities.

The ideal candidate has a Bachelor's Degree, 3–5 years of related experience, and proficiency in office management and computer programs.

Qualifications

• Bachelor's Degree and 3-5 years of related experience.
• Experience with office management and computer programs.
• Familiarity with Massachusetts General Law and town regulations.
• Excellent written and oral communication skills.

Responsibilities

• Perform notary services.
• Act as Public Records Access Officer.
• Submit required documents to the Attorney General’s Office after Town Meeting.
• Act as the registrar of vital records.
• Post meetings and minutes.
• Serve as Chief Election Official and administer elections and election matters.

Education

Bachelor's Degree

CMMC Certification

Notary Public Certification

Job description

Job Opportunities

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The Town of Grafton is seeking qualified candidates for the position of Town Clerk. This role maintains all official Town records including but not limited to voter registration and elections, vital records, business and other licenses, and meeting minutes in conformance with applicable provisions of local laws, Massachusetts General Laws and federal laws. The Town Clerk’s duties directly support said documentation.

Key responsibilities of the position include, but are not limited to, performing notary services, acting as the Public Records Access Officer, submitting required document to the Attorney General’s Office after Town Meeting, acting as the registrar of vital records, posting meetings and minutes. The Clerk also acts as the Chief Election Official, and administers all elections and election related matters.

Qualifications for this role include a Bachelor's Degree and 3-5 years of related experience, or any equivalent combination of education, training, certifications, and experience. The successful candidate must be experience with office management, computer programs, and be able to manage multiple tasks at the same time while meeting deadlines. Additionally, they must be able to stay calm and deal with all types of customer service problems, and become well versed in Massachusetts General Law and Town Regulations. Excellent written and oral communication skills, accurate record keeping, and time management skills are required.

The ideal candidate will be a collaborative professional who can effectively engage with diverse stakeholders. They must have or be willing to obtain their CMMC Certification and Notary Public Certification. This is a 35-hour per week position with a salary range of $74,632 – $97,270 DOQ.

Interested applicants should send a resume and cover letter to: Town Administrator’s Office, 30 Providence Road, Grafton, MA 01519 or by email to William Blake at: [e-mail] . Applications will be accepted on a rolling basis, this position is open until filled.

The Town of Grafton is an Equal Opportunity Employer.