Municipal Administrative & Records Coordinator

City of Abilene, Texas; Abilene (KS); On-site; USD 35,000 - 48,000; Full time

Job summary

City of Abilene Administrative Assistant position provides administrative and operational support, including purchasing coordination, records management, and public communication. The role supports recycling program coordination and general office administration with strong organization and customer service skills.

Under the Public Works Director, the assistant handles multiple tasks in a fast-paced municipal office, ensuring accurate records, timely responses, and effective communication with

Qualifications

• Experience in administrative support or office coordination.
• Experience in municipal government preferred.
• Ability to manage multiple assignments and adapt to changing daily needs.
• Strong communication and customer service skills.

Responsibilities

• Coordinates administrative support activities including purchasing coordination, records maintenance, and general office administration.
• Answers and documents calls, emails, and walk-in inquiries; provides information on services and programs.
• Maintains departmental files, correspondence, reports, and operational records.
• Coordinates with recycling program operator, tracks information, and solicits bids for recyclable materials.
• Compiles and maintains records for the Tree Board, including applications and meetings.
• Assists with distribution, tracking, and filing of bid, proposal, and contract documents.
• Coordinates public notifications regarding service interruptions and closures.
• Provides information for updates to City website and social media.
• Coordinates with vendors on deliveries, invoicing, and related admin matters.
• Assists with purchasing records, invoice processing, and departmental documentation.
• Assists other departments as needed and performs other duties.

Skills

Strong organizational skills

Excellent written and verbal comunicat

Public relations

Recordkeeping

Customer service

Office software

Education

High school diploma or GED

Tools

Microsoft Office

Job description

City of Abilene Administrative Assistant position provides administrative and operational support, including purchasing coordination, records management, and public communication. The role supports recycling program coordination and general office administration with strong organization and customer service skills.

Under the Public Works Director, the assistant handles multiple tasks in a fast-paced municipal office, ensuring accurate records, timely responses, and effective communication with