Municipal Admin Specialist: Records & Council

BOARD OF SUPERVISORS UPPER SAUCON TSP LEHIGH CTY; Center Valley (Lehigh County); On-site; USD 42,000 - 62,000; Full time

Job summary

UPPER SAUCON TOWNSHIP seeks an Administrative Specialist to provide confidential administrative and project support to the Township Manager’s Office. You will manage calendars, prepare and organize meeting materials, and maintain official records for board actions and committee work.

This role requires discretion, strong organizational skills, and the ability to handle multiple priorities while coordinating with department heads and township staff.

Qualifications

• Associate degree in business administration, public administration, office administration, or related field preferred.
• At least four years of progressively responsible administrative, executive-support, records-management, or office-management experience.
• Experience handling confidential information and coordinating board or committee meetings.

Responsibilities

• Provide confidential administrative and organizational support to the Township Manager.
• Maintain the Township Manager's calendar and coordinate meetings, appointments, and scheduling.
• Prepare, proofread, format, distribute, and maintain correspondence, memoranda, reports, and other documents.
• Coordinate Board of Supervisors meeting agendas, packets, and minutes, and maintain official records.
• Assist with special projects and coordination among Township departments.

Skills

Office administration

Records management

Calendar management

Confidentiality

Written communication

Education

Associate degree in business administration or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

UPPER SAUCON TOWNSHIP seeks an Administrative Specialist to provide confidential administrative and project support to the Township Manager’s Office. You will manage calendars, prepare and organize meeting materials, and maintain official records for board actions and committee work.

This role requires discretion, strong organizational skills, and the ability to handle multiple priorities while coordinating with department heads and township staff.