Public Records & Admin Support Specialist

Village of Minerva Park; Columbus (OH); On-site; USD 21,000 - 31,000; Full time

Job summary

Village of Minerva Park is seeking an Administrative Support Specialist to serve as the Public Records Specialist and handle records management for Village operations. Duties include processing public records requests, maintaining official records, supporting Mayor's Court operations, and coordinating solicitor permits and deposits.

The role also provides cross-trained support for the Mayor and Clerk, ensuring continuity during absences and handling inquiries with confidentiality and

Qualifications

• Experience with the Ohio Public Records Act and records retention is preferred.
• Municipal government or legal support experience is preferred.
• Training or certifications in records management or information governance desirable.
• Ability to handle confidential information with discretion.
• Experience processing public records requests and related workflows.

Responsibilities

• Serve as the Village's designated Public Records Specialist and manage requests.
• Develop and maintain public records procedures and best practices.
• Process solicitor permit applications and maintain related records.
• Maintain administrative records and filing systems (electronic and paper).
• Prepare and make bank deposits with accurate financial documentation.
• Assist with planning and administrative support for Village events.
• Assist Mayor's Court probation reviews: prepare files and schedule.
• Provide cross-trained administrative support and act as backup.

Skills

Records management

Public records act knowledge

Attention to detail

Organization

Verbal and written communication

Microsoft Office Suite

Electronic document management systems

Education

High school diploma or GED

Associate's degree in Public Administration / Business Administration / Records Management / Legal Studies

Tools

Outlook

Document management software

Job description

Village of Minerva Park is seeking an Administrative Support Specialist to serve as the Public Records Specialist and handle records management for Village operations. Duties include processing public records requests, maintaining official records, supporting Mayor's Court operations, and coordinating solicitor permits and deposits.

The role also provides cross-trained support for the Mayor and Clerk, ensuring continuity during absences and handling inquiries with confidentiality and