Multisite Facilities & Maintenance Coordinator

ADP; Miami (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

FTAI Aviation Ltd. in Miami, FL is seeking a Facilities & Maintenance Specialist to provide hands-on operational support across multiple sites.

You will coordinate facilities, maintenance requests, vendors, and service activities to keep locations safe, functional, and well-maintained. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple requests across locations while collaborating with employees, contractors, and internal teams.

Qualifications

• 2+ years of experience in facilities management, maintenance coordination, office operations, property management, or a related field preferred.
• Bilingual in English and Spanish required, with the ability to communicate effectively both verbally and in writing.
• Strong organizational, time-management, and attention-to-detail skills.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Experience with a CMMS, work-order, or facilities management system is a plus.

Responsibilities

• Coordinate day-to-day facilities and office operations across multiple sites, including general facility requests, supplies, access, office setups, and operational needs.
• Coordinate and oversee vendors and contractors across multiple locations, including scheduling, site access, service visits, follow-up, and ongoing communication.
• Receive, prioritize, track, and coordinate building maintenance and service requests, escalating urgent, complex, or recurring issues to the FMS Manager.
• Create, update, monitor, and close work orders, ensuring timely completion and accurate documentation of facilities and maintenance activities.
• Coordinate and track preventative maintenance programs, inspections, repairs, and scheduled service activities across all sites.
• Support safety and compliance activities, including inspections, documentation, certifications, and reporting of facility hazards, deficiencies, or concerns.
• Coordinate schedules, inspections, vendor visits, service appointments, and other facilities-related activities across multiple locations.
• Review and process invoices, purchase orders, service documentation, and facilities-related records, ensuring information is accurate and complete.
• Maintain accurate and organized facilities, maintenance, vendor, compliance, and service records within applicable systems and spreadsheets.

Skills

Bilingual in English and Spanish

Tools

CMMS

MS Office

Job description

FTAI Aviation Ltd. in Miami, FL is seeking a Facilities & Maintenance Specialist to provide hands-on operational support across multiple sites.

You will coordinate facilities, maintenance requests, vendors, and service activities to keep locations safe, functional, and well-maintained. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple requests across locations while collaborating with employees, contractors, and internal teams.