Multifunctional Office Administrator & HR Liaison

Tencarva Machinery Company; United States; On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Annual incentive program

Profit Sharing (via 401k)

Paid time off (PTO)

Paid holidays

Job summary

Tri-State Coating & Machine is seeking an Administrative Assistant to keep the office running smoothly, support employees and local leadership, and assist with purchasing and general business administration. Located in Salt Rock, WV, the role involves coordinating meetings, welcoming visitors, and handling routine paperwork in a dynamic industrial setting.

You will work closely with HR and shop personnel, helping with onboarding, communications, and access to corporate resources.

Qualifications

• Experience as an administrative assistant or similar role.
• Proficient with everyday computer tasks: email, web, online ordering, scanning, filing, data entry.
• Strong skills in Microsoft Office (Outlook, Word, Excel).
• Excellent organization and attention to detail; can handle multiple requests.

Responsibilities

• Keep the office running by answering calls, greeting visitors, handling inquiries, and directing staff and guests.
• Support employees and local leadership by coordinating HR-related activities and disseminating company communications.
• Assist with purchasing & administrative tasks using ERP and purchasing records; coordinate invoices and financial documents.
• Be a reliable resource for the team, scheduling, travel coordination, and meeting logistics.

Skills

Administrative experience

MS Office

Organizational skills

Communication

Independent worker

HS diploma

Education

High school diploma or equivalent

Tools

ERP systems

Job description

Tri-State Coating & Machine is seeking an Administrative Assistant to keep the office running smoothly, support employees and local leadership, and assist with purchasing and general business administration. Located in Salt Rock, WV, the role involves coordinating meetings, welcoming visitors, and handling routine paperwork in a dynamic industrial setting.

You will work closely with HR and shop personnel, helping with onboarding, communications, and access to corporate resources.