Administrative Assistant

Thomas Industrial Coatings Inc.; Pevely (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

A manufacturing company in Pevely, Missouri is looking for an Administrative Assistant who will provide essential clerical support and assist in managing IT programs. Responsibilities include managing office communications, coordinating logistics for events, and maintaining organizational efficiency. Ideal candidates should possess excellent communication skills, proficiency in Microsoft Office, and a minimum of five years' office experience. This role requires strong organizational abilities and discretion in handling sensitive information.

Qualifications

• High school graduate or equivalent.
• Greater than 5 years of office experience preferred.
• Notary certification preferred.

Responsibilities

• Manage office entry way and direct all invited entrants.
• Order office supplies for efficiency.
• Answer main office phone line and direct calls.
• Assist in daily management of the company IT program.
• Maintain office meeting calendar.

Skills

Excellent written and verbal communication skills

Ability to perform computations

Multi-tasking and office routine management

Organizational and time management skills

Discretion and diplomacy

Familiarity with clerical practices

Effective communication to vendors and customers

Proficiency in Microsoft Office

Education

High school graduate or equivalent

Greater than 5 years of office experience preferred

Notary certification preferred

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Administrative Assistant

POSITION SUMMARY: Reporting to Vice-President of Business Development and Vice-President of Operations this position provides essential clerical support to ensure process efficiency. The position will also assist in the management of the company IT program and participate in a wide range of logistical tasks to assist all departments. Thomas Industrial Coatings is an Equal Opportunity Employer.

Tasks

• Manage office entry way and direct all invited entrants to the appropriate personnel
• Order office supplies for the efficiency of the building
• Answer main office phone line and direct calls to appropriate personnel
• Maintain and distribute company contact information
• Assist in daily management of the company IT program
• Provide onsite or remote IT support to staff and manage user accounts/ profiles
• Assist in software management
• Assist in daily management of the company driver eligibility and DOT programs
• Maintain office meeting calendar
• Assist in the coordination, management, administration, and logistics of events
• Carry out an efficient documentation filing system
• Assist with marketing and public relations
• Assist the operations and business development departments in executing processes
• Perform other duties as assigned

Required Skills and Abilities

• Utilize excellent written and verbal communication skills
• Ability to perform computations with reasonable speed and accuracy
• Ability to multi-task and manage an office routine with consistency
• Excellent organizational and time management skills
• Ability to handle projects and communications of highly sensitive and confidential nature, where discretion and diplomacy are critical
• Familiarity with clerical practices, office procedures, and automated equipment
• Communicate effectively to vendors and customers
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint), iPad/ iPhone-based applications, as well as proprietary software required

Experience, Education and Licensure

• High school graduate or equivalent
• Greater than 5 years of office experience preferred
• Notary certification preferred