Multifamily Operations & Compliance Specialist

Vintage Corporation; Greeley (CO); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Employee discounts

Job summary

Vintage Corporation is seeking an Operations Specialist to support the Multifamily Division by drafting and maintaining policies, auditing files for compliance with Colorado statutes and federal regulations, and coordinating HR onboarding across properties in Northern Colorado.

You will work with regional managers and site teams to ensure clarity, timeliness, and regulatory alignment while handling sensitive information with confidentiality.

Qualifications

• 1+ years of experience in property management, compliance, auditing, or HR administration.
• Multifamily experience strongly preferred.
• Working knowledge of real estate law and leasing practices.
• Familiarity with Fair Housing accommodation and modification requirements, including HUD guidance.
• Experience writing policies, procedures, or training materials.
• Experience with property management software (e.g., Skyline).
• Advanced proficiency with Microsoft Office Suite, especially Excel and Word.
• Ability to handle confidential information with discretion.
• Valid driver's license required.
• Reliable transportation with adequate automobile insurance.
• Proficiency in both verbal and written English communication; bilingual (English/Spanish) is a plus.

Responsibilities

• Draft, update, and maintain company policies, procedures, and standard forms for the Multifamily Division at the direction of the Director of Multifamily Operations.
• Monitor changes to Colorado statutes and federal regulations affecting multifamily housing and recommend policy updates as needed.
• Distribute new and revised policies to site teams and track acknowledgement and implementation.
• Maintain an organized, current library of policies, procedures, and forms.
• Complete scheduled and as-needed audits of resident and property files to ensure compliance with company policies, Colorado statutes, and federal regulations (e.g., Fair Housing Act, Fair Credit Reporting Act, VAWA, lead-based paint disclosure).
• Review leases, applications, screening documentation, addenda, notices, move-in/move-out records, and security deposit dispositions for completeness, accuracy, and timeliness.
• Document audit findings, communicate results to community and regional managers.
• Track audit results across the portfolio and report trends and recurring issues to the Director of Multifamily Operations.
• Coordinate onboarding for new employees, including new-hire paperwork, employment eligibility (I-9) documentation, and required acknowledgements.
• Coordinate background checks, system access, and equipment setup with HR, IT, and hiring managers.
• Schedule and support new-hire orientation and ensure required onboarding steps are completed on time.
• Maintain accurate and confidential onboarding records and assist with offboarding and position changes as needed.
• Support the planning, scheduling, and delivery of training for site and regional staff (e.g., Fair Housing, policy rollouts, software, and safety).
• Develop and update training materials, guides, and checklists.
• Track training completion and certifications and follow up on outstanding requirements.
• Identify training needs based on audit findings and site feedback.
• Track and ensure timely completion of required life-safety and equipment testing across all properties, including fire alarm testing, fire sprinkler/suppression inspections, fire extinguisher inspections, backflow testing, emergency lighting, and other required safety inspections.
• Coordinate with site teams and vendors to schedule testing, obtain inspection reports and certificates, and confirm deficiencies are corrected.
• Maintain organized compliance records and calendars for all properties and alert leadership to upcoming or overdue items.
• Manage the reasonable accommodation and reasonable modification request process for residents and applicants in accordance with the Fair Housing Act, Colorado fair housing law, and company policy.
• Review service animal and emotional support animal (assistance animal) requests.
• Coordinate approved modifications (e.g., grab bars, ramps, accessible fixtures) with maintenance and vendors.
• Maintain standardized request forms, verification forms, response letters, and a log of all requests, decisions, and supporting documentation.
• Prepare reports, trackers, and summaries for the Director of Multifamily Operations and regional managers.
• Assist with special projects, process improvements, and new system or tool rollouts.
• Serve as a resource to site teams on policy and compliance questions.
• Represent the company professionally and contribute positively to the division team.
• Perform additional duties as assigned.

Skills

Property management

Compliance auditing

HR administration

Policy writing

MS Office (Excel/Word)

Confidentiality

English communication

Tools

Skyline

Microsoft Excel

Microsoft Word

Job description

Vintage Corporation is seeking an Operations Specialist to support the Multifamily Division by drafting and maintaining policies, auditing files for compliance with Colorado statutes and federal regulations, and coordinating HR onboarding across properties in Northern Colorado.

You will work with regional managers and site teams to ensure clarity, timeliness, and regulatory alignment while handling sensitive information with confidentiality.