Multifamily Operations & Compliance Specialist

Vintage Corporation; Windsor (CO); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Competitive Salary

Health insurance

Vision insurance

401(k) with company match

Paid time off

Employee discounts

Job summary

Vintage Corporation in Northern Colorado seeks an Operations Specialist to support the Multifamily Division. You will write and maintain policies, audit property files for compliance with state and federal rules, and manage accommodation and modification requests for residents and applicants.

You will collaborate with regional managers and site teams to ensure policy adherence, training delivery, and timely life-safety testing across communities.

Qualifications

• 1+ years of experience in property management, compliance, auditing, or HR administration; multifamily experience strongly preferred.
• Working knowledge of real estate law and leasing practices.
• Familiarity with Fair Housing reasonable accommodation and modification requirements, including HUD guidance, is preferred.
• Experience writing policies, procedures, or training materials is a plus.
• Experience with property management software (e.g., Skyline) is a plus.
• Advanced proficiency with Microsoft Office Suite, especially Excel and Word.

Responsibilities

• Draft, update, and maintain policies, procedures, and standard forms for the Multifamily Division under the Director of Multifamily Operations.
• Monitor changes to Colorado statutes and federal regulations affecting multifamily housing and recommend policy updates.
• Distribute new and revised policies to site teams and track acknowledgement and implementation.
• Maintain an organized, current library of policies, procedures, and forms.
• Complete scheduled and as-needed audits of resident and property files for compliance.
• Review leases, applications, screening docs, addenda, notices, move-in/out records, and security deposits for accuracy.
• Document audit findings and communicate results to managers.
• Track audit results and report trends to leadership.
• Coordinate onboarding for new employees and required HR documentation.
• Coordinate background checks, system access, and equipment with HR/IT.
• Schedule and support new-hire orientation and onboarding steps.
• Maintain onboarding records and assist with offboarding and changes.
• Support training planning, delivery, and materials development for site and regional staff.
• Track training completion and certifications; follow up on requirements.
• Identify training needs based on audits and feedback.
• Coordinate life-safety and equipment testing across properties and track compliance.
• Maintain compliance calendars and alert leadership to overdue items.
• Manage accommodation and modification requests in line with Fair Housing.

Skills

Attention to detail

Organization & Follow-Through

Written & Verbal Communication

Regulatory & Technical Knowledge

Integrity & Confidentiality

Technical Knowledge

Teamwork

Punctuality

Initiative

Tools

Microsoft Office

Excel

Word

Property management software (Skyline)

Job description

Vintage Corporation in Northern Colorado seeks an Operations Specialist to support the Multifamily Division. You will write and maintain policies, audit property files for compliance with state and federal rules, and manage accommodation and modification requests for residents and applicants.

You will collaborate with regional managers and site teams to ensure policy adherence, training delivery, and timely life-safety testing across communities.