Multidiscipline Project Coordinator & Assistant PM

Providence Engineering

4 days ago

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Associate's or Bachelor's degree in Architecture, Engineering, Construction, or a closely related field.
5+ years of related engineering and/or building design experience.
Foundational understanding of architecture, engineering, and construction terminology, processes, and lifecycles.
Strong organizational skills with attention to detail and accurate project records.
Excellent written and verbal communication; capable of meeting documentation needs.
Ability to manage multiple tasks in a fast-paced environment.
Team-oriented with interpersonal and customer service skills.
Proficiency with Microsoft Office Suite or similar software to maintain records.

Assist Project Managers with project planning, scheduling, and resource coordination.
Support setup and maintenance of project files and documentation per company protocols.
Coordinate communication among design team, external consultants, clients, and vendors.
Attend project meetings; help prepare agendas and document minutes.
Monitor schedules, deadlines, and deliverables; maintain status logs and calendars.
Assist with submittals, RFIs, transmittals, and document control.
Prepare and format proposals, reports, and project deliverables.
Support project accounting activities including timesheets and expense reporting.
Assist with client invoicing, and pursue outstanding accounts receivable per protocols.
Maintain redlines, markups, and document versions for quality control.
Contribute to cost analysis and development of cost estimates for proposals.
Support business development efforts by assisting in proposal prep.