Multidepartment Administrative Specialist

Office Pride, Inc.; Jackson, Northern (TN, KY); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Supportive environment

Cross-department learning

Professional development

Job summary

Office Pride, Inc. is seeking a detail-oriented Administrative Assistant to join our team.

This role supports multiple areas of the organization and helps keep operations organized and efficient. The ideal candidate is professional, resourceful, and eager to assist across departments, handling schedules, documents, meetings, and travel arrangements while maintaining clear communication with staff and partners.

Qualifications

• Proficiency in Office suites (Word, Excel, Outlook, PowerPoint) or Google Workspace.
• Strong organizational and time-management skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Professional phone etiquette and courteous in-person interactions.
• Comfort learning and adapting to new software and systems.
• Proactive attitude to support multiple areas of the organization.
• Previous administrative experience preferred.

Responsibilities

• Organize schedules, files, and office workflows for smooth daily operations.
• Provide administrative support to multiple departments and handle phone calls professionally.
• Prepare, edit, and format documents, reports, and presentations using office software.
• Coordinate meetings, appointments, and travel arrangements.
• Support the use of technology and software tools to boost productivity.
• Serve as a point of contact for internal staff and external partners.

Skills

Microsoft Office Suite

Organizational and time management

Verbal and written communication

Phone etiquette

Adaptability to new software

Proactive support across departments

Administrative experience preferred

Job description

Office Pride, Inc. is seeking a detail-oriented Administrative Assistant to join our team.

This role supports multiple areas of the organization and helps keep operations organized and efficient. The ideal candidate is professional, resourceful, and eager to assist across departments, handling schedules, documents, meetings, and travel arrangements while maintaining clear communication with staff and partners.