Multi-State Payroll Specialist — Growth to Director

Thomas Edwards Group; Town of Texas (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Thomas Edwards Group seeks a detail-oriented Payroll Specialist to support a 1,100-employee, multi-state workforce. This in-house role offers growth into a future Payroll Director-level position and requires strong payroll accounting knowledge.

You will handle end-to-end payroll, tax compliance, W-2s, and month-/year-end activities while maintaining confidentiality and working with HR and Accounting on process improvements.

Qualifications

• 3+ years of payroll processing and payroll accounting experience.
• Strong multi-state payroll experience required.
• Payroll tax experience required.
• ADP experience required.
• Bachelor’s degree in Accounting or related field strongly preferred.
• Understanding of payroll reconciliations, journal entries, and payroll accounting processes.
• High attention to detail and ability to manage confidential information.
• Strong communication and organizational skills.
• Desire and potential to grow into future leadership opportunities.

Responsibilities

• Process end-to-end, in-house payroll for employees across multiple states.
• Ensure accurate payroll calculations including earnings, deductions, garnishments, taxes, and adjustments.
• Manage and reconcile payroll-related general ledger accounts.
• Handle multi-state payroll tax compliance, filings, and payroll tax research.
• Partner with HR and Accounting to ensure payroll accuracy and compliance.
• Support month-end and year-end payroll processes including W-2 preparation and audits.
• Maintain payroll records and ensure confidentiality of sensitive employee information.
• Assist with process improvements and payroll best practices.

Skills

Payroll processing

Payroll accounting

Multi-state payroll

Payroll tax

ADP

Education

Bachelor’s degree in Accounting or related field

Tools

ADP

Job description

Thomas Edwards Group seeks a detail-oriented Payroll Specialist to support a 1,100-employee, multi-state workforce. This in-house role offers growth into a future Payroll Director-level position and requires strong payroll accounting knowledge.

You will handle end-to-end payroll, tax compliance, W-2s, and month-/year-end activities while maintaining confidentiality and working with HR and Accounting on process improvements.