Multi-State Payroll Specialist | End-to-End, ADP

Gosnaphop; Englewood (NJ); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group in Englewood, NJ, seeks an experienced Payroll Specialist to own the full bi-weekly payroll cycle for ~500 employees across multiple states. You will handle salaried and hourly staff, including union populations, ensuring accuracy, compliance, and timely processing in a fast-paced environment.

The role collaborates with Accounting, HR, and leadership on compensation initiatives and data integrity.

Qualifications

• 3–7 years of hands-on payroll experience in a multi-state environment with full-cycle ownership.
• Bachelor’s degree in Accounting, Business, or related field preferred; CPP designation is a plus.
• Strong proficiency with payroll systems (ADP preferred) and Microsoft Excel.
• Solid understanding of payroll compliance, including tax regulations and labor requirements.
• Highly organized with strong attention to detail and ability to manage multiple deadlines.
• Effective communicator with ability to work across departments and levels.
• Demonstrates discretion and professionalism when handling sensitive information.
• Strong analytical and problem-solving skills, with experience improving or refining processes.

Responsibilities

• Partner cross-functionally with HR and Finance to ensure employee data is accurate and payroll processing runs smoothly.
• Execute end-to-end payroll processing using ADP or a comparable system.
• Validate time and attendance data including regular hours, overtime, and PTO; ensure approvals are completed prior to processing.
• Input and review payroll-related data such as bonuses, reimbursements, and deductions.
• Reconcile payroll reports, investigate discrepancies, and resolve issues prior to finalization.
• Process adjustments including garnishments, benefit deductions, and tax withholdings.
• Administer union-related payroll components, including dues, benefits, and pension contributions on a recurring basis.
• Ensure compliance with federal, state, and local payroll regulations by staying current on applicable laws and requirements.
• Serve as a point of contact for employee payroll inquiries, providing timely and professional support.
• Prepare and distribute payroll reporting to internal stakeholders as needed.
• Coordinate with ADP on year-end activities including W-2 preparation and payroll tax filings.
• Support Accounting with payroll-related journal entries and proper cost allocation across entities or properties.
• Maintain strict confidentiality of payroll and employee data.
• Take on additional responsibilities as needed to support the payroll function.

Skills

Multi-state payroll experience

Attention to detail

Communication skills

Discretion and confidentiality

Problem-solving

Education

Bachelor’s degree in Accounting/Business

CPP designation (preferred)

Tools

ADP

Excel

Job description

Addison Group in Englewood, NJ, seeks an experienced Payroll Specialist to own the full bi-weekly payroll cycle for ~500 employees across multiple states. You will handle salaried and hourly staff, including union populations, ensuring accuracy, compliance, and timely processing in a fast-paced environment.

The role collaborates with Accounting, HR, and leadership on compensation initiatives and data integrity.