Multi-State Payroll Specialist — Compliance & ERP

Moffatt & Nichol; Southlake (TX); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) match

Wellness Program

Paid time off (15–25 days)

Tuition Reimbursement Program

Job summary

Moffatt & Nichol, a leader in waterfront infrastructure, seeks a Payroll Coordinator to own complex, multi-state payroll operations from setup to audits. You’ll ensure tax compliance, 401(k) deductions, and accurate reporting, acting as the payroll focal point across HR and Finance.

The role emphasizes process improvements, strict adherence to regulations, and collaboration with internal and external auditors. A CPP and advanced Excel skills are preferred for this senior contributor position.

Qualifications

• Bachelor's degree in accounting, finance, business, or related field required.
• Typically 4 to 7+ years of experience.
• Certified Payroll Professional (CPP) preferred.
• Strong command of ADP Workforce Now, WorkDay, BST Global; required.
• Advanced Excel skills; required.
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required.
• Pre-employment background check per NIST 800-171; post-offer.
• Moffatt & Nichol uses E-Verify; employment contingent on legal work eligibility.

Responsibilities

• Manage end-to-end payroll processing for multi-state employees; accurate and timely.
• Review and approve payroll calculations including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain payroll records in accordance with policies and audit requirements.
• Oversee payroll system setup and maintenance; configure pay/deduction codes and earnings types.
• Oversee timekeeping and timesheet management within the ERP system; capture hours and leave accurately.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions and employer matching; year-end reporting.
• Monitor and reconcile benefit and 401(k) contributions.
• Coordinate new state payroll tax operations for compliance.
• Lead or assist payroll-related projects and system implementations.
• Collaborate with internal and external auditors during payroll audits.
• Audit timekeeping data; ensure accurate PTO, FMLA, and leave balances.
• Assist with year-end activities including W-2 and bonus processing.
• Act as escalation point for complex payroll or tax inquiries.
• Prepare and submit monthly/quarterly state BLS reports; partner with HR for changes.
• Oversee payroll disbursements and live checks; manage off-cycle runs.

Skills

Payroll processing

Tax filings & compliance

Analytical skills

Communication skills

Audits

Education

Bachelor's degree in accounting/finance/business

CPP (preferred)

Tools

ADP Workforce Now

WorkDay

BST Global

Excel

Job description

Moffatt & Nichol, a leader in waterfront infrastructure, seeks a Payroll Coordinator to own complex, multi-state payroll operations from setup to audits. You’ll ensure tax compliance, 401(k) deductions, and accurate reporting, acting as the payroll focal point across HR and Finance.

The role emphasizes process improvements, strict adherence to regulations, and collaboration with internal and external auditors. A CPP and advanced Excel skills are preferred for this senior contributor position.