Multi-State Payroll & Expense Specialist (On-site)

Automatic Data Processing, Inc.; Arlington (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Hanwha Defense USA in Arlington, VA is seeking a detail-driven Payroll & Expense Administrator to own the full bi-weekly cycle across multiple states. You will manage timecards, payroll, and expenses, ensuring accuracy and timely processing.

Reporting to the HR Director, you’ll maintain audit-ready records, handle garnishments and deductions, and collaborate with Finance to feed data into Deltek Costpoint. Confidentiality and regulatory knowledge are essential.

Qualifications

• Minimum of 3 years of hands-on payroll administration experience, including multi-state payroll.
• Advanced Microsoft Excel and Office Suite skills.
• Strong working knowledge of federal, state, and local payroll regulations.
• Attention to detail and the ability to manage competing deadlines without sacrificing accuracy.
• Clear, professional communication and discretion handling confidential information.
• High school diploma or equivalent.

Responsibilities

• Run full-cycle bi-weekly payroll in a multi-state, multi-jurisdiction environment.
• Process off-cycle payments, bonuses, and corrections with accuracy and timeliness.
• Administer garnishments, 401(k) contributions, and benefit deductions.
• Reconcile payroll results and resolve discrepancies before they reach employees.
• Serve as the primary contact for employee payroll and expense questions.
• Identify gaps and inefficiencies in payroll processes and recommend improvements.
• Oversee bi-weekly timecard collection and review for accurate labor charging.
• Process employee expense reports in line with policy and documentation.
• Partner with Finance to ensure payroll and expense data flows into Deltek Costpoint.

Skills

Excel advanced

Office suite

Payroll regulations

Communication skills

Discretion

Time management

Education

Bachelor's degree in Accounting

High school diploma

Tools

Deltek Costpoint

ADP Workforce Now

Job description

Hanwha Defense USA in Arlington, VA is seeking a detail-driven Payroll & Expense Administrator to own the full bi-weekly cycle across multiple states. You will manage timecards, payroll, and expenses, ensuring accuracy and timely processing.

Reporting to the HR Director, you’ll maintain audit-ready records, handle garnishments and deductions, and collaborate with Finance to feed data into Deltek Costpoint. Confidentiality and regulatory knowledge are essential.