Multi-State Medical Licensing Specialist

Galileo; Chicago (IL); On-site; USD 30,000 - 39,000; Full time

Job summary

Galileo Health is seeking a Medical Licensing Specialist to own the end-to-end state licensing process for our provider population across all 50 states. You will manage the full licensing lifecycle for Registered Nurses (RNs), Nurse Practitioners (NPs), MDs, and DOs, coordinating directly with state medical boards, providers, and internal teams to keep our clinicians compliant and practice-ready.

This is a full-time, contract position at 40 hours/week, reporting into the Senior Manager,

Qualifications

• Minimum of 2 years of experience in healthcare licensing, credentialing, or a closely related field.
• Hands-on experience processing state licenses for RNs, NPs, MDs, and/or DOs.
• Familiarity with multi-state licensing requirements and the Interstate Medical Licensure Compact (IMLC).
• Strong organizational skills with a demonstrated ability to manage a high volume of concurrent applications.

Responsibilities

• Manage initial state license applications for RNs, NPs, MDs, and DOs across all 50 states, owning each application from submission through approval.
• Coordinate directly with providers to collect required documentation, including primary source verifications, CEU records, and background checks.
• Communicate with state medical and nursing boards to resolve application issues, answer inquiries, and expedite approvals where possible.
• Maintain current, working knowledge of state-specific licensure requirements, processing timelines, and regulatory changes.
• Use Verifiable to manage provider profiles, track license statuses, and generate compliance reporting for internal stakeholders.
• Ensure all licensing data is accurately entered and maintained in the credentialing system of record.
• Proactively flag and escalation issues to prevent delays in provider readiness, managing an active queue of 60+ licenses at any given time.

Skills

Attention to detail

Organizational skills

Communication with boards

Problem solving

Tools

Verifiable credentialing platform

Job description

Galileo Health is seeking a Medical Licensing Specialist to own the end-to-end state licensing process for our provider population across all 50 states. You will manage the full licensing lifecycle for Registered Nurses (RNs), Nurse Practitioners (NPs), MDs, and DOs, coordinating directly with state medical boards, providers, and internal teams to keep our clinicians compliant and practice-ready.

This is a full-time, contract position at 40 hours/week, reporting into the Senior Manager,