Office Administrator

Howard-Sloan Search; Parsippany-Troy Hills (NJ); On-site; USD 65,000 - 95,000; Full time

Job summary

Howard-Sloan Search is seeking a Senior Office Administrator / Office Manager in Parsippany, NJ. The role combines hands-on leadership with day-to-day operations, directing administrative staff and partnering with senior leadership to create a professional, efficient office environment.

The ideal candidate will balance people management with operational responsibilities, bringing extensive experience in employee relations, performance management, and staff development within a professional

Qualifications

• 7+ years of progressive office administration, operations, or management experience.
• Directly managing administrative or support staff.
• Experience hiring, onboarding, performance management, employee relations, and terminations.
• Coach employees, resolve workplace issues, and hold staff accountable.
• Experience working with senior executives or leadership.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, judgment, discretion, and emotional intelligence.

Responsibilities

• Oversee daily office operations and ensure the office runs efficiently and professionally.
• Manage, mentor, and develop administrative and support staff.
• Lead hiring, interviewing, onboarding, training, and offboarding of employees.
• Handle employee relations matters, performance management, coaching, and corrective action as needed.
• Conduct performance reviews and provide ongoing feedback and development.
• Partner with leadership on staffing needs, policies, procedures, and workplace initiatives.
• Manage employee schedules, coverage, workflow, and allocation of administrative resources.
• Oversee vendors, facilities, office supplies, equipment, and other operational needs.
• Coordinate office events, meetings, and special projects.
• Identify opportunities to improve processes, procedures, and overall office efficiency.
• Handle confidential employee and business matters with professionalism and discretion.

Skills

People management

Hiring & onboarding

Performance management

Employee relations

Coaching

Communication skills

Organizational skills

Discretion & professionalism

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Senior Office Administrator / Office Manager

Location: Parsippany, NJ

Schedule: Full-Time

A well-established professional services firm is seeking an experienced Senior Office Administrator / Office Manager to oversee day-to-day office operations and lead its administrative staff. This is a hands-on leadership position requiring someone with significant experience managing employees, handling employee relations matters, and creating an organized, professional, and productive office environment.

The ideal candidate is a seasoned office management professional who is comfortable balancing people management with operational responsibilities and partnering closely with senior leadership.

Responsibilities

• Oversee daily office operations and ensure the office runs efficiently and professionally
• Manage, mentor, and develop administrative and support staff
• Lead hiring, interviewing, onboarding, training, and offboarding of employees
• Handle employee relations matters, performance management, coaching, and corrective action as needed
• Conduct performance reviews and provide ongoing feedback and development
• Partner with leadership on staffing needs, policies, procedures, and workplace initiatives
• Manage employee schedules, coverage, workflow, and allocation of administrative resources
• Oversee vendors, facilities, office supplies, equipment, and other operational needs
• Coordinate office events, meetings, and special projects
• Identify opportunities to improve processes, procedures, and overall office efficiency
• Handle confidential employee and business matters with professionalism and discretion

Qualifications

• 7+ years of progressive office administration, operations, or management experience
• Strong experience directly managing administrative or support staff
• Demonstrated experience with hiring, onboarding, performance management, employee relations, and terminations
• Proven ability to coach employees, resolve workplace issues, and hold staff accountable
• Experience working closely with senior executives or leadership
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of professionalism, judgment, discretion, and emotional intelligence
• Proficiency with Microsoft Office and modern business technology
• Experience within a law firm, financial services, consulting, accounting, or other professional services environment is highly desirable

This is an excellent opportunity for an experienced office management professional who enjoys leading people, improving operations, and taking ownership of a busy professional office.