Multi-Site Healthcare Lease Administrator

Silversmith Capital Partners; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental and vision

401K

PTO

Job summary

Upperline Health is seeking a proactive Lease Administrator to manage real estate administration across a growing portfolio of clinical locations. You will maintain lease records, coordinate with landlords and vendors, and track critical dates to ensure timely renewals and payments.

The role requires 5+ years in lease administration, strong organizational and communication skills, and experience with Smartsheet and leasing software. Full-time on-site position with a fast-paced growth environment.

Qualifications

• 5+ years of tenant lease administration, commercial real estate, or multi-site experience — healthcare real estate strongly preferred.
• Experience drafting commercial lease documents from templates, including leases, assignments, subleases, Estoppels and SNDAs.
• Strong organizational skills with high attention to detail and effective communication.

Responsibilities

• Administer and maintain lease agreements, assignments, subleases, renewals, amendments and related docs across a multi-state portfolio.
• Track critical lease dates: expirations, renewals, escalations, exercise windows and notice deadlines.
• Be primary contact for landlords, property managers, external partners, and vendors.
• Maintain lease and facility records and manage the shared leasing mailbox for timely responses.
• Populate and validate rent roll monthly; coordinate with Accounting on rent payments and reconciliations.
• Collaborate with Operations, Finance, Leadership, Facilities/Construction, Legal and partners on lease matters.
• Draft lease-related documents from templates and prepare reports as needed.
• Support practice acquisitions real estate workstreams from deal initiation to close.
• Review Estoppels and SNDAs for term accuracy; route for leadership review; collect landlord information for ACH setup.
• Request market rent reports to support rent rate decisions.
• For acquisitions, draft new leases/assignments and coordinate landlord payment docs pre-close.
• Work with external partners on renewal strategy, portfolio reviews and action-item tracking.
• Gather certificates of insurance from brokers as needed; handle ad hoc requests.

Skills

Tenant lease admin

Commercial real estate

Multi-site experience

Healthcare real estate

Lease drafting

Organizational skills

Communication skills

Smartsheet

Leasing software

Microsoft Office

E-signature platforms

Education

Bachelor's degree

Associate degree

Tools

Smartsheet

Leasing software systems

Microsoft Office Suite

E-signature platforms

Job description

Upperline Health is seeking a proactive Lease Administrator to manage real estate administration across a growing portfolio of clinical locations. You will maintain lease records, coordinate with landlords and vendors, and track critical dates to ensure timely renewals and payments.

The role requires 5+ years in lease administration, strong organizational and communication skills, and experience with Smartsheet and leasing software. Full-time on-site position with a fast-paced growth environment.